Secretary II (2024-2025 SY)

Norwalk Public Schools - Norwalk, CT

Full-time - Entry Level

Norwalk, CT

Educational Services

About the position

The Secretary II position at Brien McMahon High School involves performing a comprehensive range of secretarial functions to support the building administration. The role is essential in promoting a positive office atmosphere, ensuring student safety, and assisting staff and students with various inquiries and requests. The position requires effective communication, organizational skills, and proficiency in office systems and procedures.

Responsibilities

• Assist in the implementation of Norwalk Board of Education administrative policies, rules, regulations, and directives.
• Promote a positive office atmosphere to welcome and assist visitors.
• Follow Norwalk school policy to ensure student safety.
• Assist staff and students with questions and requests.
• Answer telephone calls and respond to inquiries in a timely manner.
• Serve as school office or department office receptionist occasionally.
• Operate and maintain office equipment.
• Assist tardy students with the sign-in process.
• Schedule and arrange meetings, procure space and materials for meetings, invite participants, and be responsible for agendas and notetaking.
• Assist with composing, editing, and/or printing department or school specific materials including student schedules, master teacher roster, honor roll certificates, report cards, student handbooks, program of studies, and notices.
• Build, maintain, administer, and support School Based Medicaid database and program.
• Assist with District mailings and/or department mailings.
• Screen letters, memos, reports, and other materials to determine action required.
• Assist District staff with the enrollment process.
• Compile information from a variety of sources and prepare narratives, statistical reports, or state reports.
• Manage inactive and active student files for enrollment, disenrollment, out-of-district placements, and/or release of information to schools as requested.
• Assist with student obligations and school events (e.g., graduation, awards ceremonies, field trips, prom).
• Facilitate registration and withdrawal of students in PowerSchool.
• Organize and maintain office files.
• Maintain respect at all times for confidential information.

Requirements

• High school diploma or GED.
• 1-2 years of office/secretarial experience.
• Bilingual in Spanish is an asset.
• Considerable knowledge of office systems and procedures.
• Knowledge of business communications and math.
• Proficient with QuickBooks.
• Ability to communicate ideas and directives clearly and effectively, both orally and in writing.
• Ability to listen attentively.
• Organizational and problem-solving skills.

Nice-to-haves

• College training of 15 semester hours equaling .5 year of experience in the secretarial sciences may be substituted for two years of experience above clerk level.

Benefits

• Health insurance
• Dental insurance
• Vision insurance