SECRETARY II - Madison County State's Attorney's Office

Madison County, IL • Edwardsville, IL

345d

About The Position

The position involves performing various legal secretarial duties within the State's Attorney's Office. Responsibilities include answering phones, scheduling appointments, typing and filing legal documents, maintaining files, providing trial assistance, and general office support. The role requires proficiency in legal and case management software and adherence to Madison County residency requirements within six months of hire.

Requirements

• A high school diploma or equivalent.
• Two (2) years related experience.

Responsibilities

• Answers telephone for the Office; refers callers/visitors to appropriate individual, office, department or agency; receives and distributes messages as necessary; schedules appointments; receives and distributes incoming mail as directed.
• Types and files various pleadings and correspondence, including Informations, Indictments, criminal complaints, memoranda, petitions, motions, warrants, discovery, compliance, subpoenas, etc.
• Performs all duties related to general file maintenance and organization, including the opening and closing of files, photocopying and scanning; retrieving information as requested; organizes and prepares files for various dockets.
• Maintains files for assigned ASAs, including organization, data entry, dictation/transcription, maintaining and disseminating all discoverable materials.
• Provides trial assistance to ASAs; notifies appropriate individuals of court dates and makes necessary arrangements for victims and witnesses.
• Calendaring duties for assigned ASAs; schedule appointments as required.
• Data Entry duties as directed; supplies Victim/Witness Specialist with disposition information if required.
• Provides assistance and information to police departments and other governmental agencies.
• Provides general assistance to various Office divisions, including attorneys, Victim/Witness Specialist and administrative staff, when necessary.
• Demonstrates proficiency in word processing, data, legal and case management software.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• Eligibility for Public Service Student Loan Forgiveness (PSLF).

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED