Secretary II-Phillips Rehabilitation Administration-Mount Sinai Union Square-Full Time, M-Th 10am to 6:15pm, Fri 9am to 5:15pm, some Saturdays 8am to 4:15pm

About the position

The Secretary II position at Phillips Rehabilitation Administration involves performing a variety of secretarial duties under general supervision in any assigned department or nursing unit. The role requires adherence to the philosophy, standards, objectives, and policies of the Department and the Hospital Center. The working hours are Monday to Thursday from 10 am to 6:15 pm, Friday from 9 am to 5:15 pm, and some Saturdays from 8 am to 4:15 pm.

Responsibilities

• Demonstrates the ability to perform clinical/technical/service/administrative tasks.
• Answers telephone, screens calls, takes messages, and provides information according to established policies.
• Types correspondence, memos, reports, minutes, etc.
• Proofs typed materials, makes corrections, and recommends changes.
• Handles incoming and outgoing mail, opens, sorts, and prioritizes; answers routine inquiries and correspondence.
• Maintains appointment books for meetings, patients, travel, etc.
• Arranges meetings.
• Maintains files; assists in setting up office systems.
• Orders office and clinical supplies as requested; assists in care and maintenance of department equipment.
• Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control.
• Attends meetings as required, including in-service meetings.
• Applies shorthand and/or speedwriting techniques to compile information dictated; transcribes recorded dictation.
• Prepares charts and time tables; assists with the preparation of materials, agendas, notes handouts, etc.

Requirements

• High School diploma or equivalent education.
• Some prior training in secretarial sciences is a plus.
• Prior experience as a Clerk Typist or any clerical responsibilities within a hospital environment.