Secretary II

$31,990 - $31,990/Yr

The Neighborhood Center - Utica, NY

Full-time - Entry Level

Utica, NY

Social Assistance

About the position

The Secretary II position is a full-time role within the administrative staff at the Utica/Rome behavioral health clinics. This role is essential in supporting program staff by managing day-to-day office activities, ensuring effective communication, organization, and record maintenance. The Secretary II will work closely with supervisors and staff to facilitate operations and enhance the overall efficiency of the organization.

Responsibilities

• Perform a wide variety of tasks in support of administrators and staff.
• Open, review, sort, and distribute mail according to staff assignments.
• Direct incoming correspondence to appropriate personnel.
• Manage paper flow and maintain efficient workflow in the office.
• Respond to phone calls and visitors' questions.
• Review outgoing/incoming correspondence for grammatical usage, clarity, and compliance with policy.
• Assist in coordinating information as a liaison between supervisors, employees, and the public.
• Assist supervisors in researching background information and special projects.
• Maintain professionalism and adhere to organizational policies and procedures.
• Perform other duties as requested.

Requirements

• Knowledge of and experience with organizational practices, agency policies, and general business operations.
• Knowledge of and substantial experience with office terminology and the use of office equipment.
• Competent computer skills including knowledge and experience with Microsoft Office Suite.
• Effective communication skills, both orally and in writing.
• Demonstrated ability to work well with others.
• A Bachelor's Degree in Secretarial Science or closely related field and one (1) year of secretarial experience, OR an Associate's Degree in Secretarial Science or closely related field and three (3) years of secretarial experience, OR a high school diploma or GED and four (4) years of secretarial experience.

Benefits

• 401(k) with 4% match
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance