Secretary II

Rutgers-The State University - Piscataway, NJ

Full-time - Entry Level

Piscataway, NJ

Educational Services

About the position

The Secretary II position at Rutgers University Behavioral Health Care is primarily responsible for providing secretarial and administrative support to the Child & Adolescent Partial Hospital Program. This role involves coordinating meetings, maintaining records, and ensuring efficient office operations to support the program's activities.

Responsibilities

• Provides secretarial and administrative support to the Partial Hospital Program.
• Coordinates meeting arrangements as needed in a professional manner.
• Notifies participants of meetings in a timely manner.
• Prepares and distributes meeting minutes using the Joint Commission format.
• Maintains appropriate log sheets and records for efficient unit operation.
• Greets callers promptly and courteously.
• Handles telephone calls professionally and helpfully.
• Maintains an accurate filing system for the unit.
• Handles internal and external mail for the unit.
• Performs xeroxing, collating, and distributing materials as required.

Requirements

• High School Diploma or equivalent.
• Minimum of 3 years of relevant experience in an administrative role.