Secretary III

$44,161 - $44,161/Yr

308 STATE BUREAU OF INVESTIGATION - Oklahoma City, OK

Part-time,Full-time - Mid Level

Oklahoma City, OK

10,001+ employees

About the position

The Secretary III position is responsible for performing confidential secretarial duties within the Internet Crimes Against Children Unit at the State Bureau of Investigation in Oklahoma City, OK. This role involves managing administrative tasks, preparing reports, maintaining communication with affiliate agencies, and supervising clerical staff. The position requires a high degree of accuracy and discretion due to the sensitive nature of the work.

Responsibilities

• Perform confidential secretarial duties for an agency official or administrator.
• Prepare prosecution reports using various records management systems, Adobe Acrobat, Excel, and databases.
• Review reports for grammatical and formatting errors and forward them for approval.
• Maintain ICAC memorandums of understanding with affiliate agencies and process funding requests.
• Ensure affiliate agencies complete reporting requirements and maintain budget spreadsheets for funding requests.
• Assist the ICAC Commander in required reporting to the DOJ.
• Open, scan, read, and distribute mail; compose official correspondence for supervisor's signature.
• Screen telephone calls and provide information or refer callers to appropriate staff members.
• Receive visitors and answer inquiries personally or refer to appropriate officials.
• Arrange special conferences and meetings; maintain supervisor's calendar and travel arrangements.
• Research, assemble, and summarize materials for administrative board or commission consideration.
• Take and transcribe dictation of confidential, technical, or legal materials.
• Appear before legislative committee hearings to present facts related to agency programs and budget.
• Draft proposed legislation and propose budget items; confer with administrators on staffing and budget matters.
• Supervise administrative or clerical assistants.

Requirements

• Five years of clerical office work, including two years as an office manager, executive assistant, or confidential secretary.
• Knowledge of business communications procedures and techniques.
• Proficiency in spelling, punctuation, and business English.
• Familiarity with office methods and computer operations.
• Ability to handle confidential work with tact and discretion.
• Skill in typing accurately at a rate of fifty words per minute.
• Ability to establish and maintain working relationships with others.

Benefits

• Annual salary of $44,160.95
• Equal opportunity employment
• Additional services for eligible veterans through the Office of Veterans Placement