SECRETARY (OFFICE AUTOMATION)

$49,982 - $71,955/Yr

Naval Supply Systems Command - Mechanicsburg, PA

Part-time,Full-time - Entry Level

Onsite - Mechanicsburg, PA

About the position

The Secretary (Office Automation) position at the NAVSUP Business Systems Center involves providing comprehensive administrative support to senior officials, including managing calendars, scheduling appointments, and handling correspondence. The role requires discretion and knowledge of the officials' schedules and responsibilities, ensuring efficient communication and coordination within the organization.

Responsibilities

• Maintain the CO/XO/ED's appointment calendars and schedule of commitments.
• Arrange conferences for the CO/XO/ED, contacting personnel involved and notifying them of the time, place, subject, and availability of background information.
• Receive and screen incoming telephone calls and orders for the CO/XO/ED, evaluating issues and deciding appropriate action.
• Compose memoranda, routine notices, correspondence, reports, etc.
• Review all outgoing correspondence prepared by the NAVSUP BSC departments for signature of the CO/XO/ED, ensuring form, grammar, spelling, and conformance with general policy.
• Review incoming correspondence, dispatches, and memos; determine which require the CO/XO/ED's or Command staff's attention, which can be personally handled, and which can be assigned directly to another site location or office.
• Ensure administrative and secretarial tasking in support of the CO/XO/ED is in accordance with the requirements of NAVSUP and NAVSUP BSC.
• Serve in a liaison capacity between the CO/XO/ED and his/her subordinates.
• Maintain and control a tracking system for Command level actions, ensuring all actions are completed in their entirety and that replies are received before assigned due dates.
• Create and manage travel orders and plans.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy required to successfully pass the E-Verify employment verification check.
• Current federal employees applying for GS jobs must serve at least one year at the next lower grade level (time-in-grade requirement).
• Must obtain and maintain an interim and/or final security clearance prior to entrance on duty.

Nice-to-haves

• Experience with office automation software to create, copy, edit, store, retrieve, and print forms, memos, and letters.
• Ability to provide advice and guidance on procedures, reports, requirements, and other administrative matters necessary to implement a senior official's policies and directives.

Benefits

• Access to a comprehensive benefits package as a federal employee, including health insurance, retirement plans, and paid time off.