Secretary (Office Automation)

$39,956 - $72,588/Yr

United States Department of the Treasury - San Diego, CA

Part-time,Full-time - Entry Level

Onsite - San Diego, CA

Executive, Legislative, and Other General Government Support

About the position

The Secretary position within the Department of the Treasury involves providing administrative support to the Taxpayer Advocate Service (TAS) division. The role includes managing communications, organizing files, scheduling appointments, and assisting with meetings and conferences. This position offers career progression opportunities, allowing for non-competitive promotions as the employee gains experience and meets qualifications.

Responsibilities

• Receives, screens, and answers routine telephone calls.
• Provides telephone and receptionist services to others.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information.
• Maintains the manager's calendar by scheduling, canceling, and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants, and provides pertinent information and documents to participants.
• Attends conferences or meetings when required to record and transcribe minutes from written notes.
• Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office-related facts, issues, reports, and correspondence arising during the manager's absence.

Requirements

• 1 year of specialized experience equivalent to the GS-04 grade level in the Federal service, including providing telephone and receptionist services, maintaining records, and scheduling appointments.
• A bachelor's degree or four years of education above high school in any field of study from an accredited college or university may substitute for specialized experience.
• A combination of education and experience equivalent to the above is acceptable.
• Typing proficiency of at least 40 words per minute.

Nice-to-haves

• Experience in a federal agency or similar public sector role.
• Familiarity with IRS regulatory policies and guidance.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to a range of benefits designed to make federal careers rewarding.