Secretary/Personal Assistant

$22,880 - $27,040/Yr

Belen Mendoza Realtor - Edinburg, TX

Full-time - Entry Level

Edinburg, TX

About the position

We are seeking a detail-oriented and proactive Secretarial Assistant to join our team. This role is essential in providing administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to delivering exceptional customer service. As a Secretarial Assistant, you will play a key role in managing office tasks and supporting executives in their daily activities.

Responsibilities

• Provide comprehensive administrative support to executives and team members.
• Manage office correspondence, including emails, phone calls, and mail.
• Organize and maintain filing systems for easy access to documents.
• Schedule appointments and coordinate meetings, ensuring all necessary materials are prepared.
• Transcribe meeting notes and other documents with accuracy.
• Assist with proofreading documents to ensure clarity and correctness.
• Handle customer inquiries with professionalism and courtesy.
• Maintain office supplies inventory and place orders as needed.
• Support office management tasks to enhance operational efficiency.

Requirements

• Proven experience in an administrative or secretarial role is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, CANVA).
• Experience in office management or executive administrative support is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong attention to detail for accurate proofreading and transcribing.
• Exceptional communication skills, both verbal and written.
• A background in customer service or personal assistant roles is advantageous.