Secretary/Receptionist/Administrative Assistant

About the position

The Secretary/Receptionist/Administrative Assistant role at a construction company involves providing essential administrative and office support to the office manager. This part-time position requires strong communication skills and proficiency in various office tasks, including handling phone calls, greeting visitors, and managing correspondence.

Responsibilities

• Field telephone calls and route them appropriately.
• Greet and direct visitors to the office.
• Perform word processing, filing, and faxing tasks.
• Open and route incoming mail and distribute correspondence.
• Draft basic correspondence and enter data as needed.
• Create and mail form letters and copy materials as requested.
• Establish and maintain files, records, and documents.
• Enter approved invoices and credit memos in QuickBooks.
• Process change orders as needed.
• Perform other duties as requested.

Requirements

• High school diploma or GED.
• 1 year of experience with Microsoft Office.
• 1 year of experience with QuickBooks.
• Strong communication skills.
• General office skills and internet research abilities.

Nice-to-haves

• Knowledge of QuickBooks is a plus.