Secretary (Reg FT)

$37,149 - $37,149/Yr

Community College Of Allegheny County - Pittsburgh, PA

Part-time,Full-time - Entry Level

Remote - Pittsburgh, PA

Educational Services

About the position

The Secretary (Reg FT) position at the Community College of Allegheny County involves performing a variety of general secretarial duties for the Financial Aid department at Boyce Campus. The role is essential for ensuring smooth operations within the department, providing quality customer service, and supporting various administrative functions.

Responsibilities

• Provides quality customer service to both internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
• Maintains files (electronic/paper), records, logs and reports.
• Reviews documents for accuracy and completeness and editing as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
• Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
• Performs all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties related to specific/unique needs of the department.

Requirements

• High school diploma or GED.
• 1 year of office experience.
• Strong communication skills.
• Customer service skills.
• Ability to operate various office equipment, including a personal computer and switchboard.

Nice-to-haves

• Knowledge of specific departmental needs to perform responsibilities.
• Detail-oriented with the ability to multi-task and meet deadlines.

Benefits

• Free parking
• Paid holidays
• Disability insurance
• Health insurance
• Flexible spending account
• Tuition reimbursement
• Employee assistance program
• 403(b) retirement plan with up to 10% employer match
• Group life insurance
• Short/long-term disability
• Tuition waivers
• Public Service Loan Forgiveness eligibility
• Professional development opportunities