Secretary

$50,992 - $58,173/Yr

Dwillsprimetime® Corporation - New York, NY

Part-time,Full-time - Entry Level

Remote - New York, NY

About the position

The Secretary will provide essential administrative support to ensure the smooth operation of the office. This role involves managing communications, organizing documents, and assisting with various administrative tasks, making the Secretary a key point of contact within the organization.

Responsibilities

• Answer and direct phone calls, taking messages and providing information as needed.
• Greet visitors and clients, ensuring a warm and professional welcome.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
• Maintain office supplies and equipment, ordering replacements as necessary.
• Schedule appointments and manage calendars for team members or executives.
• Prepare and format documents, including letters, memos, reports, and presentations.
• Maintain filing systems, both electronic and physical, ensuring accurate and organized records.
• Draft and send emails and other correspondence on behalf of the team or department.
• Coordinate meetings and events, including booking rooms, arranging catering, and preparing materials.
• Assist with travel arrangements, including booking flights, hotels, and transportation.
• Act as a liaison between departments and external parties, facilitating communication and information flow.
• Assist with data entry and record keeping.
• Perform research and gather information as needed.
• Handle confidential information with discretion.
• Contribute to a positive and productive work environment.

Requirements

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience as a Secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.

Benefits

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health savings account
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance