Secretary

$29,120 - $29,120/Yr

Maine Chimney Sweep - Belleville, IL

Part-time - Entry Level

Remote - Belleville, IL

Administrative and Support Services

About the position

We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and managing various clerical tasks. This position requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Manage incoming calls, texts, and emails, returning messages as needed.
• Effectively schedule appointments to minimize travel time and maximize efficiency.
• Manage calendar and picture systems.
• Perform proofreading of reports to ensure accuracy and professionalism.
• Utilize computerized systems such as Word, Excel, and QuickBooks for data entry, record keeping, document management, and creating sales receipt, invoices, etc.
• Manage day to day office tasks efficiently without supervision.
• Order supplies and parts as needed.
• Maintain a clean bathroom and office.
• Additional responsibilities as needed.

Requirements

• Strong organizational skills with the ability to prioritize tasks effectively is required.
• Proven experience in an office or clerical role in a construction related field is preferred.
• Prior QuickBooks experience preferred.
• Excellent verbal and written communication skills required.

Benefits

• Flexible schedule
• Paid time off
• Retirement plan