Secretary

State of Nebraska - Grand Island, NE

Full-time - Entry Level

Grand Island, NE

Executive, Legislative, and Other General Government Support

About the position

The Secretary position at the State of Nebraska involves providing essential receptionist and clerical support to district offices. The role is crucial for maintaining efficient office operations, including managing front desk duties, handling phone calls, and preparing legal documents. The Secretary will also assist in maintaining case files and providing guidance to entry-level secretarial staff.

Responsibilities

• Perform front desk duties to check-in probationers.
• Answer phone calls and provide general office and program information.
• Contact probation officers and other staff for appointments and meetings.
• Open and close case intake files.
• Maintain case documents such as violations.
• Prepare standard and routine legal documents, letters, and correspondence from dictations.
• Track, file, and maintain routine case information such as criminal history and driver's licenses.
• Process daily incoming and outgoing mail.
• Provide guidance to entry secretarial staff.

Requirements

• High School Diploma or equivalent (G.E.D.).
• Knowledge of customer service principles.
• Familiarity with modern office procedures, methods, and equipment.
• Basic filing and recordkeeping principles.
• Cash handling techniques and basic bookkeeping techniques.
• Proficiency in using computers and related software applications.
• Strong communication and interpersonal skills.

Benefits

• Medical, dental, and vision insurance
• $20,000 free basic life insurance
• State-matched 156% retirement plan
• 13 paid holidays
• Earned paid vacation and sick leave
• Professional development opportunities