Secretary

$31,200 - $37,440/Yr

Edwin Reyes Law Firm - Oak Lawn, IL

posted 6 months ago

Full-time - Entry Level
Oak Lawn, IL
Professional, Scientific, and Technical Services

About the position

The position of Legal Secretary/Administrative Assistant at Edwin Reyes Law in Oak Lawn, IL, is a full-time role that requires a compassionate, highly motivated, and detail-oriented individual. The office specializes in Personal Injury and Workers Compensation law, and the successful candidate will be expected to thrive in a fast-paced environment. The role involves providing essential administrative support to both the support staff and the lawyer, thereby enhancing the overall effectiveness of the office. The ideal candidate will possess excellent organizational skills and a good sense of humor, which is crucial for maintaining a positive work atmosphere. In this role, the Legal Secretary/Administrative Assistant will be responsible for handling communication with clients, callers, and visitors in a professional, friendly, and efficient manner. This includes preparing correspondence, drafting standard requests for medical records and subpoenas, and managing e-filing tasks. The candidate will also be expected to answer and direct phone calls, maintain contact lists, assist with document review and organization, and utilize legal case management software to track case progress. Monitoring deadlines and calendars is also a critical aspect of this position, ensuring that all tasks are completed in a timely manner. The work schedule is set for 40 hours per week, with an 8-hour shift from Monday to Friday. The starting date for this position is immediate, and there is a 90-day probationary period. The office environment is described as small and busy, requiring the candidate to be adaptable and efficient in their work processes.

Responsibilities

  • Provide administrative support to support staff and lawyer and enhance office effectiveness
  • Handle communication with clients, callers and visitors in a professional, friendly, and efficient manner
  • Prepare correspondence
  • Draft standard requests for medical records and subpoenas
  • E-filing
  • Answer and direct phone calls
  • Maintain contact lists
  • Assist with document review and organization
  • Utilize legal case management software to track case progress
  • Monitor deadlines and calendars

Requirements

  • Excellent oral and written communication skills
  • Outgoing and positive demeanor
  • Professional presentation
  • High school diploma; some college education preferred
  • Bilingual in Spanish and English preferred
  • Ability to work with a wide variety of people
  • Exceptional organization and time management skills
  • Above average customer service approach
  • Dependability and punctuality

Nice-to-haves

  • Bilingual Spanish preferred

Benefits

  • 401(k)
  • 401(k) matching
  • Paid time off
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