Seminars & Events Coordinator | Executive Assistant

$47,000 - $52,000/Yr

Bar Foundation of Montgomery County, MD - Rockville, MD

Full-time - Entry Level

Rockville, MD

About the position

The Seminars & Events Coordinator | Executive Assistant position at the Bar Foundation of Montgomery County involves planning and implementing Continuing Legal Education programs for legal professionals and the public. The role includes coordinating the Annual Golf Tournament/Fundraiser and serving as the staff support and liaison to all Foundation committees, while also providing administrative support to the Executive Director.

Responsibilities

• Ensure that all members and partners are treated in a prompt, professional and courteous manner.
• Serve as liaison to Foundation committees.
• Provide administrative support to the Executive Director.
• Update the website.
• Staff educational programs and events, in-person and virtually.
• Solicit and maintain contact with event sponsors.
• Publicize events via social media platforms.
• Send weekly email reminders and announcements to Association members.
• Handle all seminar preparation including creating nametags, collecting and distributing program materials, maintaining attendance log, and surveying attendees.
• Ensure event and promotion projects are meeting established timelines.
• Order all signage and event materials.
• Perform a broad range of planning, administrative, and technical tasks, and manage the administrative and office support functions.
• Coordinate Zoom meetings and webinars.
• Draft program satisfaction surveys.
• Create Writeable PDFs.
• Perform and complete all other duties as assigned.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• 1 year of experience with Microsoft Excel (Required).
• 1 year of experience with Microsoft PowerPoint (Preferred).
• Proficiency in the full suite of Microsoft Office products.
• Experience with Association Management Software (AMS).
• Strong customer service and negotiation skills.
• Effective oral and written communication skills.
• Demonstrated interpersonal and organizational skills.

Nice-to-haves

• Experience with Adobe InDesign and Sign.
• Knowledge of Survey Monkey and Doodle Poll.
• Experience with Canva.

Benefits

• Health insurance
• Life insurance
• Paid time off (vacation, sick, personal and holiday)
• Retirement plan
• Free parking