Senior Accountant

N Street Village - Washington, DC

Full-time - Mid Level

Washington, DC

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Senior Accountant at N Street Village plays a crucial role in managing the financial transactions and ensuring the accuracy of the organization's accounting processes. This position involves overseeing accounts receivable and accounts payable functions, ensuring timely and accurate processing of payroll, and maintaining compliance with Medicaid billing requirements. The Senior Accountant will be responsible for making daily deposits, posting contributions and pledge payments to the accounting software, and assisting with monthly revenue and receivables reconciliation. Additionally, the role includes serving as a backup for payroll processing and providing guidance for accounts payable operations, ensuring that all financial transactions are recorded accurately and in a timely manner. In the area of Medicaid billing, the Senior Accountant will ensure that all medical records for clients are complete and accurate for reimbursement purposes. This includes verifying Medicaid coding, inputting billing information, and consulting with claim clerks regarding disputed claims. The role also requires preparing weekly and monthly reports related to Medicaid billing and staying updated on changes in billing procedures through training. The Senior Accountant will also manage grants and contracts billing, preparing monthly bills for government grants and maintaining communication with granting organizations. This involves understanding the terms and conditions of various grants and managing expenditures to maximize reimbursements. The position requires maintaining an orderly accounting filing system, performing month-end reconciliations, and assisting with external audits and financial reporting to government entities and investors. Overall, the Senior Accountant will contribute to the financial health of N Street Village, ensuring compliance with regulations and supporting the organization's mission to provide housing and supportive services for women experiencing homelessness in Washington, D.C.

Responsibilities

• Make daily deposits to bank account and coordinate with Development Department for proper coding of contributions.
• Post deposits and pledge payments to accounting software.
• Assist with monthly revenue and receivables reconciliation.
• Serve as back-up for payroll function, ensuring timely and accurate processing of payroll with respect to salary, taxes, benefits, and deductions.
• Provide guidance and support for Accounts Payable in Bill.com.
• Ensure monthly bank, petty cash, investment, and trust reconciliations are completed.
• Ensure timely debt payments are made.
• Ensure medical records for clients include all information required for Medicaid reimbursement.
• Verify correct Medicaid coding for prompt payment.
• Input billing information and transmit electronically to the Medicaid carrier.
• Consult with claim clerks about disputed claims and follow up on unprocessed bills.
• Review remittance advice forms for adjustments and consult with the Medicaid office.
• Authorize or adjust medical bills to correct errors.
• Prepare weekly and monthly reports of Medicaid billing.
• Attend training to stay updated on Medicaid billing procedures.
• Prepare monthly grant bills for all government grants and maintain liaison with granting organizations.
• Manage grant expenditures and payroll allocations for maximum reimbursements.
• Input grant billing information into the general ledger system.
• Maintain an orderly accounting filing system and a system of controls over accounting transactions.
• Perform month-end reconciliations of certain General Ledger Accounts.
• Assist with providing information to external auditors for the annual audit.
• Assist with providing financial information to D.C. government entities, investors, and lenders.

Requirements

• Master's degree in accounting or a related business discipline, or Bachelor's degree with a minimum of 2 years of accounting experience.
• Proficient in Excel.
• Experience with QuickBooks or other accounting software and online financial processing systems.
• Experience with Medicaid billing.

Nice-to-haves

• Strong attention to detail.
• Self-starter.
• Ability to analyze data and identify discrepancies.
• Independent thinker.
• Ability to communicate effectively.
• Ability to work collaboratively.