Senior Accounts Payable Accountant

Woodbolt Distribution - Austin, TX

Full-time - Mid Level

Austin, TX

Chemical Manufacturing

About the position

The Senior AP Accountant is responsible for high level, full cycle accounts payable functions for multiple international entities. This includes associated vendor communications and payments, ensuring that transactions are properly recorded for US GAAP. Daily activities entail managing shared email boxes, building and maintaining relationships with vendors (both internal and external), communicating with the team and leadership about daily operations and activity while ensuring transactions are recorded accurately and in a timely manner. This role will also be responsible for ensuring all supporting documentation is maintained in a manner allowing quick and reliable access to business information and ensuring we are following all corporate policies.

Responsibilities

• Monitor shared AP emails to manage vendor inquiries for payment application status, payment issues, billing issues, business critical issues, deposits, refunds, and a variety of other vendor and customer service-related communications
• Prepare and present weekly payment file for review with management and initiate payment run for multiple payment types in multiple currencies
• Send weekly payment verification file to Treasury for intercompany funding
• Work closely with the Global Tax Team on all portal payments and invoices
• Record daily cash transactions related to AP
• Work with Treasury on unsettled bank transactions monthly
• Process a variety of vendor invoices daily including confidential transactions, Board Member fees, and invoices requiring Excel file uploads
• Monitor vendor accounts and statements for missing invoices and other irregularities
• Run monthly aging reports and support the monthly account reconciliation process
• Weekly follow up on vendor setup status
• Maintain updated and accurate vendor files
• Support on time close processes including accrual file roll forward, exporting unapproved invoices to accrual file, and monitoring automated workflow system to follow up on past due/unapproved invoices
• Verbally confirm vendor banking updates so that Vendor Management Team can process systematic updates
• Process customer terminations and refunds by working with AR and Legal
• Support annual 1099 filings
• Support quarterly and ad hoc audit requests including internal and external audits, sales and use tax audits, and international audits
• Perform UAT testing for any system updates or upgrades
• Expense report processing
• Ensure all transactions comply with company policies and procedures
• Utilize internal archiving and retention system to ensure compliance with the records retention policy, US and international tax records retention laws and regulations
• Create and maintain desk-top procedures
• Ad hoc duties as requested by management

Requirements

• Bachelor's degree in Accounting, Business or related field
• 3+ years of relevant experience including processing high volumes of invoices and payments in a multi-entity organization
• Experience with an ERP or financial reporting and control system, Microsoft Dynamics AX/D365 preferred
• Experience with Concur preferred
• Ability to build and maintain effective vendor relationships and proactively monitor systems
• Experience in an internal customer and vendor facing role
• Ability to work cooperatively on a team as well as cross-functionally, or independently as needed
• Excellent verbal and written communication skills
• Must be able to adapt and learn quickly in a fast-paced environment
• Strong organizational skills, problem solving skills, and attention to detail
• Must be proactive with the ability to anticipate results of their action or inaction
• Advanced skills in Microsoft Excel (XLOOKUP, VLOOKUP, Pivot Tables, Data Cubes)

Benefits

• Competitive health insurance
• Life insurance
• Mental wellness programs
• 401K matching
• Lifestyle Spending Account
• Unlimited vacation paid time off
• Volunteer time off
• Discounts on C4 Energy, Cellucor, and XTEND products
• Paid parental leave
• Reimbursement for expenses related to childcare, fertility treatments, legal fees, and more through our Lifestyle Spending Account