Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Product Experience - Artificial Intelligence

Capital One - Richmond, VA

Full-time - Entry Level

Richmond, VA

5,001-10,000 employees

Credit Intermediation and Related Activities

About the position

The Senior Administrative Assistant (Administrative Support Assistant III) at Capital One plays a crucial role in supporting 4 to 6 executives in a dynamic and fast-paced environment. This position is designed for a highly organized and self-motivated individual who can manage complex schedules, handle travel arrangements, and facilitate effective communication within the team. The role requires adaptability and problem-solving skills to meet the constantly changing demands of the executives, ensuring that they can focus on their departmental and company goals. The successful candidate will be the gatekeeper for the executives, contributing significantly to the overall efficiency and productivity of the team.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice-to-haves

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Benefits

• Comprehensive health benefits
• Financial benefits
• Inclusive benefits supporting total well-being