Senior Administrative Assistant / Office Manager

W.R. Grace • Houston, TX

387d • $58,400 - $80,300

About The Position

The Senior Administrative Assistant / Office Manager role at W. R. Grace & Co. involves providing high-level administrative support to the VP of Manufacturing while managing the Houston office. This position is integral to the Facilities Services Team, ensuring smooth operations and effective communication within the office environment. The role requires a proactive individual who can handle a variety of tasks independently and contribute to a dynamic work atmosphere.

Requirements

• High school diploma or equivalent.
• Must have held a full-time role in a professional setting.
• Must be well-organized, flexible, and able to plan, prioritize, and deliver tasks on time.
• High initiative to solve problems and attention to detail.
• Excellent computer skills, with strong knowledge of Microsoft Office Suite (including Excel) and SharePoint.
• Strong interpersonal skills, including verbal and written communication.
• Ability to secure confidential information and display a high degree of confidentiality and professionalism.

Nice To Haves

• 2-year or 4-year degree is preferred.
• The ability to interact with staff (at all levels) in a fast-paced environment and have the ability to exercise judgment is essential.
• Knowledge of Ariba and SAP preferred.
• The candidate must be proactive, resourceful, efficient, and be able to work under pressure with a high level of professionalism.

Responsibilities

• Provide administrative and office support to the Houston office teams.
• Greet clients, visitors, and guests; facilitate check-in and direct them to the appropriate location.
• Manage the site badge system, including tracking and issuing badges.
• Maintain Ariba purchase requisitions and vendor files (invoices, contracts, proposals).
• Order office supplies and materials as needed.
• Assist in onboarding new vendors and handling vendor payment inquiries.
• Create check requests in SAP for vendor payments.
• Dispatch and close out work orders via CMMS.
• Coordinate janitorial service requests and schedules with contractors.
• Serve as the local point of contact with building management for tenant-related activities (emergency preparedness, security, parking).
• Answer, screen, and direct phone calls; take messages and schedule appointments.
• Retrieve and distribute mail, documents, packages, and courier deliveries.
• Assist HR with administrative tasks, including onboarding and exits.

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans
• 401(k) Company Match - Dollar to dollar up to the first 6%
• Paid Vacation and Holidays
• Parental Leave (salaried only)
• Tuition Reimbursement
• Company Donation Match Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Chemical Manufacturing
• Education Level: High school or GED