Senior Administrative Assistant - School of Medicine, Family Medicine

Emory Healthcare - Atlanta, GA

Full-time - Entry Level

Remote - Atlanta, GA

Ambulatory Health Care Services

About the position

The Administrative Support role at Emory University involves providing comprehensive administrative assistance to senior academic leaders, ensuring efficient office operations, and supporting various administrative functions within the School of Medicine. This position is crucial for maintaining organizational effectiveness and facilitating communication within the department.

Responsibilities

• Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost.
• Oversees office operations and ensures compliance with policies and procedures.
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports, and financial statements.
• Develops and maintains spreadsheets.
• Initiates, processes, and maintains records and invoices.
• Keeps manager informed of account status, authorizes expenditures, and identifies cost-effective alternatives.
• Maintains calendar, prepares daily schedule, and prioritizes meeting requests for manager(s).
• Ensures manager is appropriately prepared for daily activities.
• Coordinates, attends, prepares materials for, and/or takes minutes at meetings and special events.
• Prepares charts and graphs for reports and presentations.
• Reviews incoming correspondence and identifies items of special interest to manager or others.
• Screens items that can be routinely handled and prepares appropriate responses.
• Composes, edits, and types correspondence, reports, and manuscripts under minimal guidance.
• May take dictation or transcribe from a machine.
• Maintains various databases and/or spreadsheets.
• Sets up and organizes filing systems.
• Answers, screens, and routes incoming telephone calls.
• May supervise or direct the work of other administrative clerical/secretarial employees.
• Oversees ordering and maintenance of office supplies and forms.
• May coordinate domestic or foreign travel arrangements.

Requirements

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

Benefits

• Opportunity to work from home regularly with a flexible schedule based on business needs.