Senior Administrative Assistant

$70,000 - $90,000/Yr

San Francisco Bay University - Fremont, CA

Full-time - Mid Level

Fremont, CA

About the position

The Senior Administrative Assistant at San Francisco Bay University plays a crucial role in providing high-level administrative and operational support to executive leadership. This position involves managing various tasks and projects, including calendar scheduling, event planning, budget management, and cross-departmental coordination, all while ensuring confidentiality and enhancing office efficiency through digital tools.

Responsibilities

• Manage executive calendars and coordinate high-priority meetings, events, and travel logistics.
• Demonstrate strong confidentiality and data privacy skills.
• Coordinate budgets for two vice presidents and their departments, ensuring accurate financial reporting and compliance.
• Provide professional support to visitors and ensure seamless communication through various channels.
• Support office operations, including compliance, tracking deadlines, and maintaining records.
• Create, maintain, and secure vital records using advanced digital file management systems.
• Draft and refine executive communications and presentations with clarity.
• Maintain quality assurance of documents for accuracy and recommend improvements.
• Conduct time-sensitive research and present data in engaging formats.
• Coordinate and execute high-impact projects with attention to timelines and budgets.
• Utilize project management tools to track progress and foster collaboration.
• Support team initiatives and event planning with a solutions-focused approach.
• Handle special projects and responsibilities as needed.

Requirements

• Bachelor's degree in any relevant field.
• 3-5 years of administrative experience, or equivalent combination of experience, training, and/or education.

Nice-to-haves

• Master's degree in a related field such as Business Administration, Public Administration, or Higher Education.
• Higher education experience.

Benefits

• Competitive salary range of $70,000 - $90,000.
• Full-time position with a 37.5 hours work week.
• Opportunities for professional development and continuous learning.