Senior Administrative Assistant

Carnegie Mellon University - Pittsburgh, PA

Part-time,Full-time - Entry Level

Pittsburgh, PA

Educational Services

About the position

The Senior Administrative Assistant at Carnegie Mellon University plays a crucial role in supporting the UEIS division by providing high-level administrative assistance to leadership, faculty, and staff. This position is essential for ensuring smooth operations within the office, managing schedules, coordinating events, and facilitating communication across various departments. The ideal candidate will contribute to a positive work environment and demonstrate exceptional organizational and communication skills.

Responsibilities

• Manage the day-to-day operations of the Director of the ETC's Office environment.
• Manage the calendars of UEIS senior leadership, including scheduling meetings and preparing materials.
• Assist with scheduling and managing events, including logistics and guest support.
• Process expense reports and reimbursements, and manage purchase card reports.
• Assist leadership and guests in booking and reimbursing travel for University/Library-sponsored activities.
• Support high-level special projects as needed.
• Perform related duties as assigned.

Requirements

• Associates Degree in Information Management, Finance, Economics, Business Administration, or related field.
• A minimum of 2 years' experience managing an office environment.
• Successful Background Check.

Nice-to-haves

• Experience in a higher education environment.
• Proficiency in office management software and tools.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous employer contribution to retirement savings program.
• Tuition benefits for further education.
• Ample paid time off and observed holidays.
• Life and accidental death and disability insurance.
• Free Pittsburgh Regional Transit bus pass.
• Access to fitness center and Family Concierge Team for childcare needs.