Senior Administrative Assistant

Rosalind Franklin University Of Medicine & Science - North Chicago, IL

Full-time - Entry Level

North Chicago, IL

Educational Services

About the position

The Senior Administrative Assistant at Rosalind Franklin University of Medicine and Science will provide high-level administrative support to the Associate Dean of Student Affairs and other key members of the Student Affairs Office. This role emphasizes professionalism and customer service while managing various administrative functions, including communication, scheduling, budget support, and event planning.

Responsibilities

• Provide professional administrative support to the Associate Dean and other staff as requested.
• Communicate effectively with administration, faculty, staff, students, and external constituents in a professional and timely manner.
• Maintain calendar for Associate Dean by scheduling and coordinating virtual and/or in-person meetings.
• Coordinate and distribute meeting materials, communicate with committee members, reserve meeting space, prepare agendas, and prepare meeting rooms for attendees.
• Take minutes as assigned and follow up on meeting action items.
• Conserve Associate Dean's time by reading, researching, routing correspondence, drafting letters and documents, creating and editing PowerPoint presentations, and compiling data for summary reports.
• Maintain an organized document retention system for both paper and digital documents for the Student Affairs Office.
• Assist with collecting data for LCME accreditation reporting.
• Manage projects from development through implementation and coordinate resources and materials.
• Maintain office supplies; evaluate new office products; place and expedite orders for supplies; and reconcile charges.
• Organize travel arrangements, create itineraries, and reconcile travel expense reports.
• Assist with CMS Student Affairs virtual and on-campus events and programs.
• Prepare and submit expense reports and manage application processes for student funding.
• Monitor, record, and reconcile the Office of Student Affairs budget.

Requirements

• Associates Degree or two or more years of experience as a senior administrative or executive assistant for a leader (mid-level or above) or in customer service or student services.
• Strong computer skills with proficiency in Microsoft Office Suite - Word, Excel, PowerPoint, Calendar, and Email (Outlook or Google).
• Ability to adjust to changing priorities and prioritize tasks.
• Exemplary interpersonal, verbal, and written communication skills.
• Strong organizational and proofreading skills.
• Welcoming, positive, pleasant, and helpful style of communication.
• Ability to compose professional correspondence and draft reports.
• Strong competency in customer service.
• Able to work independently and with others to successfully complete tasks and projects.

Nice-to-haves

• Bachelor's Degree or related experience.
• Three or more years of experience in an academic environment.
• Experience with Google Suites.
• Experience with D2L or similar education platforms.
• Experience with program implementation and evaluation.

Benefits

• Medical, dental, and vision plans
• Paid parental leave
• Short term and long term disability plans
• Life insurance
• Flexible spending accounts
• 403(b) retirement plan with 8% employer contribution after 2 years of service
• 3 weeks of vacation
• 15 sick days
• 13 holidays plus two floating holidays