Senior Administrative Assistant

$45,760 - $54,080/Yr

Kelly Services - Freeport, TX

Full-time - Entry Level

Freeport, TX

Administrative and Support Services

About the position

The Senior Administrative Assistant at Kelly Services will provide comprehensive administrative support to the Vice President and Site Director at a premier client in Freeport, TX. This long-term contract position involves managing various administrative tasks, ensuring smooth operations, and facilitating effective communication within the organization.

Responsibilities

• Providing administrative support and direct backup to Vice President and Site Director
• Managing calendars, expense reporting, and travel arrangements
• Assisting with meeting preparation and logistics
• Serving as the focal point for building and restricted area badge access
• Onboarding and offboarding employees
• Maintaining organizational charts and email distribution lists
• Procuring and replenishing office, coffee, and kitchen supplies
• Managing storage room maintenance and labeling
• Assisting with special events, including town halls, public affairs events, and site tours
• Acting as the focal point for Xerox printer troubleshooting
• Coordinating building work orders through the Tririga system
• Managing catering orders and outside food arrangements
• Handling FedEx shipments and scheduling A/V equipment
• Acting as the focal point for external vendors, contractors, and service providers

Requirements

• High level of discretion and ability to maintain confidentiality
• Proactive and independent worker with excellent multitasking abilities
• Strong interpersonal communication and time management skills
• Ability to prioritize tasks and adapt to changing demands
• Excellent at building strong working relationships and making quick, accurate decisions
• Ability to thrive as a team member, working independently and collaboratively to meet deadlines

Benefits

• Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability
• Access to a retirement savings plan
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• Transit spending account
• Paid sick leave under applicable state or local plan