Senior Administrative Associate - College of Business, Information Systems and Cyber Security

$40,000 - $53,500/Yr

The University of Texas System - San Antonio, TX

Full-time - Mid Level

San Antonio, TX

10,001+ employees

Educational Services

About the position

The Senior Administrative Associate at the University of Texas at San Antonio plays a crucial role in coordinating and directing the administration of the College of Business, Information Systems, and Cyber Security. This position involves managing budgetary, personnel, and other administrative matters, while also providing support to administrators and ensuring the smooth operation of the department. The role requires a proactive approach to problem-solving and the ability to handle complex office decisions independently.

Responsibilities

• Coordinate and direct the administration of the College of Business, Information Systems, and Cyber Security.
• Manage budgetary, personnel, faculty, and other administrative matters for the department.
• Use initiative and independent judgment to relieve administrators of administrative matters and decisions.
• Act as an administrative specialist for the department or unit.
• Oversee the coordination of administrative duties and supervise clerical staff.
• Implement and execute organizational policies, work rules, and operating procedures.
• Assist in preparing the department's fiscal year operating budgets.
• Maintain accounting records, prepare monthly reports, and approve expenditures for multiple accounts.
• Collect and analyze data from various sources for accuracy and relevance, preparing complex reports and charts.
• Provide counsel to administrators on departmental or institutional matters.
• Create arrangements for official guests and receive them in the absence of the administrator.
• Assist co-workers in various tasks to ensure safety and create recommendations for improvement.

Requirements

• High school graduate or GED.
• Nine (9) years of increasingly responsible administrative, clerical, or office experience.
• A Bachelor's degree may be substituted for five (5) years of experience.
• Demonstrated ability to utilize independent judgment in everyday work situations.
• Proficient in Microsoft Office Suite.

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities
• Tuition reimbursement