Senior Administrative Associate - College of Business, Information Systems and Cyber Security

$40,000 - $53,500/Yr

The University of Texas System - San Antonio, TX

Full-time - Mid Level

San Antonio, TX

10,001+ employees

Educational Services

About the position

The Senior Administrative Associate at the University of Texas at San Antonio plays a crucial role in coordinating and directing the administration of the College of Business, Information Systems, and Cyber Security. This position involves managing budgetary, personnel, and other administrative matters, acting as an administrative specialist, and overseeing the coordination of various administrative duties. The role requires independent judgment and initiative to support the department's operations effectively.

Responsibilities

• Coordinate and direct the administration of a large department or unit.
• Manage budgetary, personnel, faculty, and other administrative matters for Information Systems and Cyber Security.
• Relieve administrators of administrative matters and decisions using initiative and independent judgment.
• Act as an administrative specialist for the department or unit.
• Handle complex office decisions and oversee the coordination of administrative duties.
• Supervise, hire, and train clerical staff while maintaining personnel files.
• Implement and execute organizational policies, work rules, and operating procedures.
• Assist in preparing department and/or unit fiscal year operating budgets.
• Maintain accounting records, prepare monthly reports, and approve expenditures for multiple accounts.
• Collect data from various sources, analyze for accuracy, and prepare complex reports, charts, and graphs.
• Provide counsel to administrators on departmental or institutional matters.
• Create arrangements for official guests and receive them in the absence of the administrator.
• Assist co-workers in various tasks to ensure safety and create recommendations to improve safety.
• Perform other duties as assigned.

Requirements

• High school graduate or GED.
• Nine (9) years of increasingly responsible administrative, clerical, or office experience.
• A Bachelor's degree may be substituted for five (5) years of experience.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Proficient in Microsoft Office Suite.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities
• Flexible scheduling options