Senior Administrative Project Coordinator

HDR - Virginia Beach, VA

Full-time - Mid Level

Virginia Beach, VA

Professional, Scientific, and Technical Services

About the position

The Senior Administrative Project Coordinator at HDR, Inc. plays a crucial role in supporting project management through effective document management, coordination of meetings, and collaboration with project teams. This position emphasizes professionalism and the ability to work closely with multiple Project Managers, ensuring that all project-related documentation and processes are handled efficiently and in accordance with company quality assurance guidelines.

Responsibilities

• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub-contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• Perform other duties as needed

Requirements

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice-to-haves

• Associate degree, Bachelor's degree
• A minimum of 6 years of related experience preferred
• Preference given to local candidates