Senior AP/AR Clerk

Unclassified - Seguin, TX

Full-time - Entry Level

Seguin, TX

11-50 employees

About the position

Alamo Group Inc. is currently seeking a Senior AP/AR Clerk to join its Corporate Headquarters in Seguin, TX. This position is essential for maintaining the financial integrity of the company through effective accounts payable and receivable management. Under administrative supervision, the Senior AP/AR Clerk will perform a variety of tasks that include calculating, posting, and verifying financial data to maintain accurate accounting records. This role not only involves routine clerical tasks but also includes training and assisting other clerks, leading special projects, and handling specific tasks related to either the payables or receivables functions. The Senior AP/AR Clerk will be responsible for performing clerical and entry-level accounting activities, which include compiling and checking source documents such as invoices, vouchers, purchase orders, and cash receipts for completeness and accuracy. The role requires processing invoices, check requests, and expense reports, as well as managing the accounts payable and/or receivable for the company. The clerk will also handle various forms of communication, including mail, email, and faxes, and will be tasked with keying in invoices and applying codes to vendor invoices while maintaining supporting documents. In addition to these responsibilities, the Senior AP/AR Clerk will verify and post details of business transactions to appropriate ledgers and journals, ensuring that accounts are accurately totaled. The position requires researching and responding to customer inquiries regarding invoice payments and account discrepancies, as well as preparing financial reports for management to ensure the accuracy of accounting records. The clerk will also be responsible for processing payments in compliance with SOX regulations, printing and mailing invoices and statements, and responding to vendor inquiries. Attention to detail is crucial, as the clerk will need to recommend actions to resolve discrepancies and assist in reconciling bank accounts alongside the accounting team. Furthermore, the Senior AP/AR Clerk will authorize payments to banks via file uploads, demonstrating a high level of accuracy and efficiency in their work.

Responsibilities

• Perform clerical and entry-level accounting activities.
• Compile and check source documents such as invoices, vouchers, purchase orders, and cash receipts for completeness and accuracy.
• Process invoices, check requests, expense reports, and other tasks related to maintaining accounts payable and/or receivable.
• Handle mail, email, and faxes.
• Key in invoices for accounts.
• Apply codes to vendor invoices and file supporting documents.
• Verify and post details of business transactions to appropriate ledgers and journals and total accounts.
• Research and respond to customer calls regarding invoice payments, concerns, issues, and account discrepancies.
• Contact and mail correspondence to customers to update account information.
• Prepare financial reports for management to ensure the accuracy of accounting records.
• Process payments in compliance with SOX regulations.
• Print and mail invoices and statements of account to customers and respond to vendor inquiries.
• Demonstrate a high level of attention to detail with minimal errors.
• Recommend actions to resolve discrepancies and investigate questionable data.
• Assist in reconciling bank accounts in conjunction with accounting.
• Authorize payments to banks via file uploads.

Requirements

• High School Diploma or GED required; Accounting or Finance degree preferred.
• Previous accounts payable and receivable experience.
• Knowledge of basic accounting principles (accounts payable/receivable and/or general bookkeeping).
• Knowledge of principles and processes for providing customer and vendor service/support.
• Skilled and proficient with basic desktop office software, including MS Word and Excel.
• Excellent organizational, verbal, and written communication skills.
• Ability to type and 10-key with a high degree of accuracy.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to follow detailed instructions with minimal oversight.
• Ability to routinely meet both quality and quantity standards for assigned work.
• Ability to build and foster effective business relationships with customers, vendors, and other departments.
• Ability to plan, prioritize, and organize work.
• Ability to multitask.
• Ability to work irregular hours or overtime as needed during peak times such as month-end, year-end, audits, etc.
• Ability to recognize, analyze, and solve discrepancies with little to no assistance.

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Savings Program with a Company Match
• Profit Sharing
• Paid Vacation, Sick Leave, and Holidays
• Company Paid Short and Long-Term Disability Programs
• Wellness Programs
• Employee Assistance Programs
• Training and Development Programs
• Employee Tuition Reimbursement and Dependent Scholarship Programs