Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst

University of Delaware - Newark, NJ

Full-time - Mid Level

Newark, NJ

Educational Services

About the position

The Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst at the University of Delaware plays a crucial role within the Department of Athletics, Community & Campus Recreation (DACCR). This position is integral to the financial management and strategic planning of the department, which encompasses a budget of approximately $35 million in revenue and expenses across various sectors, including Intercollegiate Athletics, Recreation Services, and the Bob Carpenter Center. The incumbent will report directly to the Deputy Athletic Director, Chief Operating Officer (COO), and will be responsible for the oversight of all financial operations, including budget tracking, forecasting, and reporting. The role requires a deep understanding of financial policies and procedures, as well as the ability to collaborate with various university offices to ensure compliance and effective financial management. In addition to managing the day-to-day financial operations, the Senior Associate Athletic Director will lead the annual financial planning process, develop multi-year budget forecasts, and ensure alignment with the department's strategic goals. This includes overseeing the scholarship budget, which is approximately $15 million, and managing restricted budgets such as reserves and endowments. The position also involves liaising with external vendors and university offices, negotiating contracts, and ensuring that all financial activities comply with university and NCAA regulations. The incumbent will also be responsible for preparing detailed financial reports, conducting audits, and implementing improvements based on audit recommendations. The role extends beyond financial management to include sport administration responsibilities, where the incumbent will oversee one varsity program, providing guidance to coaches and ensuring a positive experience for student-athletes. This includes evaluating program needs, managing budgets, and collaborating on competition schedules and travel logistics. The Senior Associate Athletic Director will also play a key role in mentoring staff and fostering a culture of excellence within the department.

Responsibilities

• Oversee the day-to-day financial and administrative management of the DACCR budget.
• Develop and manage the department's financial strategic plan and multi-year budget forecasts.
• Lead the annual financial planning process, including preparation of annual budgets.
• Review, negotiate, and execute strategic department-wide vendor contracts.
• Maintain effective working relationships with vendors and complete high-level university reporting requests.
• Oversee reserve and capital accounts and implement university-wide contracts.
• Establish, evaluate, and adjust the Department's fiscal policies and procedures.
• Manage fiscal affairs with primary signatory authority on all DACCR financial documents.
• Prepare, review, and analyze monthly reporting needs and complete year-end financial reporting.
• Responsible for completion of internal and external audits, tax reports, and schedules.
• Perform monthly and quarterly reconciliations of revenue and compensation.
• Facilitate, review, and approve all DACCR technology contracts and purchases.
• Supervise, mentor, and lead the development of the Assistant Athletic Director and Business Manager.
• Initiate or approve S-Contracts and oversee all aspects of DACCR Purchasing Card programs.
• Provide daily direction to coaches and interact with assistant coaches and student-athletes for assigned sport programs.

Requirements

• Bachelor's degree and six years of experience directly related to job duties and responsibilities, or an equivalent combination of education and experience.
• Experience in a Division I intercollegiate athletic business office required.
• Experience with PeopleSoft preferred.
• Strong analytical and computing skills, including proficiency in Microsoft Office Suite.
• Ability to evaluate procurement bids and prepare formal procurement solicitations.
• Effective interpersonal, oral, and written communication skills.
• Familiarity with University systems, policies, and procedures, including auditing standards.
• Proven track record of supervising and developing staff.
• Ability to work independently and effectively in a fast-paced environment.

Nice-to-haves

• Knowledge of computerized information systems used in financial and/or accounting applications.
• Ability to assess contract compliance and product/service quality.
• Demonstrated understanding of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• 401k retirement savings plan
• Paid holidays
• Flexible scheduling options
• Professional development opportunities
• Tuition reimbursement
• Employee discount programs