Senior Associate Athletic Director Finance & Administration-Intercollegiate Athletics

University of Illinois - Chicago, IL

Part-time,Full-time - Mid Level

Chicago, IL

10,001+ employees

Educational Services

About the position

The Senior Associate Athletic Director for Finance & Administration at the University of Illinois Chicago (UIC) plays a pivotal role in overseeing multiple units within the Intercollegiate Athletics department. This position is responsible for the leadership of the athletics business office, ensuring the smooth operation of daily activities and managing related personnel. The Senior Associate Athletic Director serves as a trusted advisor to the Director of Athletics and the Athletics Executive Cabinet, providing insights and guidance on financial operations and strategic planning. In this role, the Senior Associate Athletic Director will oversee various athletics units, including facilities, operations, capital projects, information technology, sports equipment and apparel operations, and team travel operations. Additionally, the individual will act as a sport administrator for designated sports programs, collaborating closely with head coaches to support the academic, competitive, and personal development goals of student-athletes. The position also entails managing the athletics operating, scholarship, and capital debt budgets, which includes annual financial planning, routine account monitoring, and ensuring compliance with all relevant policies and regulations. The Senior Associate Athletic Director will prepare and submit various financial reports and presentations to internal and external stakeholders, ensuring transparency and accountability in all financial matters. Furthermore, the role requires adherence to NCAA, Conference, and University policies, representing UIC with professionalism and integrity.

Responsibilities

• Leadership of the athletics business office, its daily operations, and related personnel.
• Serve as a trusted senior advisor to the Director of Athletics and the Athletics Executive Cabinet regarding the financial operations of the department and other areas of oversight.
• Oversight for the following athletics units: Facilities, Operations and Capital Projects; Information Technology; Sports Equipment and Apparel; Team Travel Operations; and other units and areas as assigned.
• Serve as a sport administrator for assigned sports programs; supervise and partner with head coaches to help advance towards achievement of team and departmental goals; support academic, competitive, and personal development goals of student-athletes.
• Oversight for athletics operating, scholarship, and capital debt budgets, including annual financial planning and routine account monitoring.
• Monitor all sport and support unit budgets; meet routinely with budget managers; maintain accurate financial records; ensure timely submission of required documents; run reports as needed; manage reconciliation of PCard and TCard transactions.
• Management of all department contractual agreements, including athletic contests, facility rentals, contractors, etc.
• Develop and implement departmental business policies and procedures in accordance with applicable university, system, Conference, NCAA and related policies; ensure timely and compliant invoicing, payment, contract administration, and related business functions.
• Collaborate with University Budget Office on preparation and submission of athletics budget materials during annual budget process and ongoing financial matters.
• Prepare and submit routine and annual reporting requirements (e.g. NCAA Financial Report, EADA Report, Clery Act, FOIA, etc.) to the University, University of Illinois System, State, Conference, NCAA and other governing entities.
• Prepare and deliver budget and financial presentations to University and athletics staff and other internal and external stakeholders, as requested.
• Liaison to UI System, University, Conference and other committees and working groups related to business operations and related areas (OBFS, Purchasing, etc).
• Deliver exceptional customer assistance to athletics staff and student-athletes, campus and community constituents, and external clients and partners.
• Adhere to all NCAA, Conference, and University policies, rules, regulations, and operational procedures.
• Represent the University with professionalism, dignity, integrity, and ethical conduct.
• Perform other related departmental duties, as assigned.

Requirements

• Bachelor's degree in business, accounting, finance, or related fields.
• Five or more years of demonstrated success in business, accounting, finance or related fields.
• Experience managing full-time, part-time, and/or student staff.
• Proficient in database, accounting, Microsoft Office, and related software systems.
• Excellent organizational, management, communication, interpersonal, and problem solving skills.
• Maintain knowledge of and compliance with NCAA, Conference, UI System and University rules that relate to duties and responsibilities of this position.
• Demonstrated commitment to diversity and equity through recruitment, selection and supervision of personnel.

Nice-to-haves

• Master's degree in business, finance, business administration, sports management or related fields.
• Experience in collegiate athletics environment, whether on-campus or at the conference or national levels.
• Experience in Division I collegiate athletics.
• Experience leading units or teams of personnel.