Senior Business Operations Specialist

Koniag Government Services - Arlington, VA

Full-time - Mid Level

Hybrid - Arlington, VA

Management of Companies and Enterprises

About the position

Koniag Technology Solutions, a Koniag Government Services Company, is seeking an experienced Senior Business Operations Specialist with a Secret Clearance to support KTS and our government customer in Arlington, VA. This is a hybrid opportunity. The Senior Business Operations Specialist will perform requirements analysis and integration support tasks, requiring active engagement with requirement owners throughout program and project lifecycles. The role involves providing support in various areas including classification, workforce development, employee relations, labor relations, and information systems. In this position, the individual will serve as the administrative point of contact (POC) and must be familiar with Department of Defense security requirements. The candidate should have experience working in an Information Technology environment, particularly in large DoD environments, and possess a strong working knowledge of complex IT environments. Responsibilities include receiving, disseminating, coordinating, and tracking incoming tasks to ensure timely completion, as well as coordinating daily calendars and orchestrating schedules across various environments in alignment with leadership priorities. The Senior Business Operations Specialist will assist leadership in coordinating tasks and information across the environment, ensuring that all groups remain informed and aligned with the overall strategic vision and schedule. This includes arranging and managing meetings, conferences, and video-teleconferencing, capturing minutes, maintaining invitations, and drafting meeting agendas. The role also involves overseeing the coordination of special events and providing staffing support for all required correspondence actions, including formal letters and senior leadership reports. Additionally, the specialist will perform technical writing, editing, and proofreading, ensuring documents are formatted correctly and free from grammatical errors. They will prepare and assist in the development of briefings and multimedia presentations, maintain an electronic document repository, and support the planning and execution of strategic team sessions and offsite meetings. The role requires recommending and maintaining approved modern tools to improve efficient management of the program office and facilitating communication with peer organizations and senior leadership.

Responsibilities

• Serve as the administrative POC.
• Familiarity with Department of Defense security requirements.
• Experience working in an Information Technology environment similar in large DoD environments.
• Strong working knowledge of large, complex Information Technology environments.
• Receive, disseminate, coordinate, and track incoming tasks to ensure they are addressed and completed in a timely manner.
• Coordinate daily calendars and ensure operations are accomplished in a timely, professional manner.
• Orchestrate schedules and tasks across various environments consistent with leadership priorities.
• Assist leadership in coordinating tasks and information across the environment to ensure each group remains informed and aligned to the overall strategic vision and schedule.
• Coordinate joint efforts with other groups and offices and maintain accountability of all assigned tasks.
• Arrange and manage meetings, conferences, and video-teleconferencing, including capturing minutes and maintaining invitations.
• Oversee the coordination of special events, meetings, conferences, and workgroups, ensuring smooth organization and execution.
• Provide correspondence, staffing support, and oversight for all required correspondence actions.
• Perform technical writing, editing, and proofreading ensuring documents are formatted correctly and free from grammatical errors.
• Prepare and assist in the development of briefings and multimedia presentations.
• Prepare, maintain, and update informational packages.
• Organize, curate, and maintain the electronic document repository as directed.
• Maintain detailed awareness of the status of major program office assignments and facilitate alignment with leadership's priorities.
• Support planning and execution of strategic team sessions and offsite meetings.
• Recommend and maintain approved modern tools that improve efficient management of the program office.
• Facilitate Front Office communication with peer organizations, senior leadership, and various organizational offices.
• Assist government leads with conducting annual capability gap and requirements validation/re-validation assessments.
• Analyze potential solutions selected by the Government and assess the ability of each solution to meet the validated requirements.

Requirements

• 10+ years related experience.
• Bachelor's Degree or equivalent experience required.
• PMI related certification (PMP preferred).
• Current certification in Security+.
• Ability to uphold a strict level of discretion and confidentiality.
• Comfortable in a fast paced/dynamic environment.
• Must be flexible with time to best accommodate customer demands.
• Demonstrates excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
• Possess the ability to communicate in both oral and written forms effectively with all levels of staff and clients.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Powerful analytical and problem-solving skills, including the ability to develop solutions in new and creative ways.
• Demonstrate an exceptional ability to brief senior executives with little notice.
• Demonstrate a strong familiarity with Atlassian environment (Jira and Confluence).
• Demonstrate strong experience in Microsoft Office suite (Word, Excel, PowerPoint, etc).
• Must be a US Citizen, hold a current DoD Secret Clearance, and able to obtain a DoD Top Secret Clearance.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401K with company matching
• Flexible spending accounts
• Paid holidays
• Three weeks paid time off