Stanford University - Stanford, CA
posted 3 months ago
The Senior Catering Event Planner at Stanford University plays a crucial role in planning and executing a variety of events, including seminars, conferences, sports events, and alumni gatherings. This position is essential for ensuring that all logistical aspects of events are meticulously managed, from registration and attendee tracking to the procurement of vendor services. The planner will provide on-site support during events and may also be involved in researching potential event locations and evaluating alternatives to ensure the best possible experience for attendees. In this role, the planner will initiate and lead meetings with stakeholders to define the scope and format of events, establish and monitor budgets, and review administrative procedures and event progress. As a project leader, the planner will coordinate teams responsible for all aspects of event management, including marketing, vendor relations, fan experience, ticketing, concessions, and media engagement. Budget planning and management, venue management, and equipment and facilities oversight are also key responsibilities. The Senior Catering Event Planner will build and maintain relationships with both internal and external partners, negotiate vendor contracts to minimize liability and risks, and ensure compliance with safety regulations. The planner will also be responsible for investigating and documenting any complaints related to events, ensuring that customer service and crowd control issues are addressed promptly. This position requires a high level of organization, attention to detail, and the ability to work both independently and collaboratively with various teams.