Senior Catering Event Planner

$69,992 - $79,997/Yr

National Association For Catering And Events (Nace) - Palo Alto, CA

Full-time - Mid Level

Palo Alto, CA

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Event Planner at Stanford University's Residential & Dining Enterprises is responsible for planning and executing various university-related events, including seminars, conferences, and alumni gatherings. This role involves managing logistics, vendor coordination, and providing on-site support to ensure successful event execution while adhering to budgetary constraints.

Responsibilities

• Plan and execute events such as seminars, conferences, and alumni events.
• Manage logistics including registration, attendee tracking, and materials support.
• Procure and coordinate vendor services for events.
• Provide on-site event support and ensure smooth operations during events.
• Initiate and lead meetings with stakeholders to plan event scope and format.
• Establish and monitor budgets for events, ensuring adherence to financial goals.
• Oversee development of registration strategy and logistics for events.
• Build and maintain relationships with internal and external partners.
• Negotiate vendor contracts to minimize liability and risks.
• Research and evaluate potential event locations and alternatives.
• Investigate and document complaints regarding events, ensuring resolution of issues.
• Inspect event facilities for maintenance and safety compliance.

Requirements

• Bachelor's degree and three years of relevant experience or a combination of education and relevant experience.
• Demonstrated success in managing event teams and developing budgets.
• Excellent project management skills with the ability to manage complex timelines.
• Strong interpersonal, communication, and customer service skills.
• Well organized and detail-oriented with exceptional customer service abilities.
• High level of confidence in making strategic decisions and problem-solving.
• Knowledge of Microsoft Office suite, File Maker Pro, and cloud applications.

Nice-to-haves

• Experience in a university or academic environment.
• Familiarity with event management software.
• Certifications in event planning or project management.

Benefits

• Career development programs and tuition reimbursement.
• Generous time-off and family care resources.
• Excellent health care benefits and wellness programs.
• Free commuter programs and ridesharing incentives.