Senior Clinical Secretary - Gastroenterology and Hepatology, Hybrid

Dartmouth-Hitchcock Concord - Lebanon, NH

Hybrid - Lebanon, NH

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients, manages multiple calendars, schedules surgical/infusion procedures. Designs, analyzes and coordinates master and other schedules. May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.

Responsibilities

• Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules surgical procedures, and coordinates deposition scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Types letters, composes and edits correspondence.
• Creates forms and spreadsheets, tables, charts, databases and slides.
• Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
• Completes and processes a variety of reports.
• Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals.
• Directs the work of other employees, work study students, floats, temps, volunteers and others.
• Creates agendas and takes minutes for meetings.
• Performs other duties as required or assigned.

Requirements

• High School diploma with 3 years of administrative support experience or the equivalent required.
• Proven experience working with the public required.
• Knowledge of medical terminology may be required.
• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
• Excellent communication and interpersonal skills required.
• Previous experience working in a medical setting preferred.