Senior Construction Project Coordinator

ZipRecruiter - Costa Mesa, CA

Full-time - Entry Level

Onsite - Costa Mesa, CA

About the position

The Construction Project Coordinator plays a critical role in managing the communication and organization of multiple construction projects within Zero Impact Solutions. This position involves coordinating with senior leaders, tracking project progress, and ensuring accurate record-keeping. The ideal candidate will have a strong understanding of construction procedures and project management principles, enabling them to oversee the workflow and ensure timely project delivery.

Responsibilities

• Work with senior leaders on the team on scheduling, invoicing, and partnership agreements.
• Develop processes to keep track of multiple projects simultaneously.
• Schedule meetings and capture next steps and efficiency improvements.
• Meet with team members to learn about the status of existing projects and new projects.
• Manage relationships with external agencies, partners, and multiple departments within the company.
• Assign next steps in the workflow of project demands based on team roles.
• Digest and understand the full scope of complex projects to ensure timely delivery.
• Take copious notes in meetings and understand next steps for project progression.
• Collaborate with all levels of the team on plans, campaigns, partnerships, and projects.
• Manage scheduling of team discussions and meetings with external partners.

Requirements

• Proven experience as a construction project coordinator or similar role.
• In-depth understanding of construction procedures and project management principles.
• Ability to plan and see the 'big picture'.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Excellent problem-solving ability.
• BSc/BA in construction management, architecture, engineering or relevant field.
• Knowledge of building codes and regulations.
• Experience in project management software.
• Familiarity with quality and health and safety standards.
• Ability to read and interpret technical documents and drawings.
• Strong attention to detail.
• Ability to work independently and in a team environment.

Nice-to-haves

• SMARTSHEETS knowledge a plus.
• Competency or proficiency in Smartsheet, Google Docs and Sheets, and Fieldwide (Project Management tool).
• Experience working directly with upper management or project management.

Benefits

• Opportunities for advancement as the company grows.
• A fast-paced and dynamic work environment.
• Supportive team culture with motivated individuals.