Senior Coordinator, Academic Operations, Executive Suite

$71,400 - $85,300/Yr

Weill Cornell Medicine - New York, NY

Full-time - Mid Level

Remote - New York, NY

Educational Services

About the position

The Senior Coordinator for Academic Operations in the Executive Suite at Weill Cornell Medicine plays a pivotal role in coordinating the Dean's office initiatives and ensuring compliance with the Graduate School's academic operations. This position is integral to the functioning of the Graduate School, overseeing various processes that are essential for maintaining the academic integrity and operational efficiency of the institution. The coordinator will manage the faculty nomination and appointment process, ensuring that all faculty members are onboarded and credentialed effectively. This includes working with faculty from Weill Cornell Medicine, Memorial Sloan Kettering Cancer Center, Hospital for Special Surgery, and other partners to facilitate consistent access to institutional tools and systems. In addition to faculty management, the Senior Coordinator will serve as the central program coordinator for the admission process, student outreach, and services, ensuring compliance with institutional policies for all master's degree programs offered by the Weill Cornell Graduate School. This role also involves monitoring compliance with various accreditation processes and institutional requirements for new students, such as Title IX and Environmental Health and Safety regulations. The coordinator will track the status of visiting, non-degree, and in-absentia students to ensure they meet academic progression standards. The position requires collaboration with the Departmental Administrator to develop and execute administrative processes that support the PhD programs at the Houston Methodist Academic Institute. The Senior Coordinator will implement student life programming and ensure that the Graduate School's web pages effectively communicate the institution's priorities and initiatives. Additionally, the coordinator will plan and coordinate meetings, including the quarterly Executive Committee Meetings and monthly task force meetings, and will execute events associated with the Dean's Office initiatives. This includes preparing and triaging confidential documentation and managing general office operations, such as maintaining supplies and processing requests. The role also involves providing calendar coordination and meeting arrangements for the Dean and Departmental Administrator as needed, along with performing special projects and other duties as assigned.

Responsibilities

• Oversees and is responsible for the Graduate School's faculty nomination and appointment process.
• Manages the onboarding and credentialing for all Graduate School faculty from WCM, MSK, HSS, and other partners.
• Serves as the central program coordinator supporting the admission process, student outreach and services, and compliance with institutional policies for all WCGS master's degree programs.
• Ensures compliance with institutional requirements for new students (Title IX, Intellectual Property, Environmental Health and Safety, etc.).
• Monitors and tracks compliance of all accreditation processes and expirables (NYSED, Middle States, etc.).
• Monitors status of all visiting, non-degree, and in-absentia students at the Graduate School to ensure compliance with institutional policies and appropriate academic progression.
• Supports the Departmental Administrator in developing and executing administrative processes and policies to support and scale up the WCGS PhD programs offered at Houston Methodist Academic Institute.
• Implements student life programming under the direction of the WCGS Assistant Dean for Student Affairs.
• Ensures content, design, and navigation of WCGS web pages highlight the priorities of the institution, Dean's office initiatives, and appropriately support all of the Graduate School's constituencies.
• Plans, coordinates, attends and records quarterly Weill Cornell Graduate School (WCGS) Executive Committee Meetings.
• Coordinates and attends monthly meetings for the WCGS Social Justice and Anti-Racism task force and the WCGS Trainer Learner Committee.
• Coordinates and executes events associated with the Dean's Office initiatives, including Science and Society presentations, Three Minute Thesis Competitions, and Monthly Dinners with the Dean.
• Prepares, reviews and triages confidential documentation, presentations, and correspondence.
• Oversees general Dean's Office management including maintaining office supplies, processing ITS and telecom requests, managing corporate card expenses, coordinating meetings and managing minutes.
• Provides calendar coordination and assists with meeting arrangements for the Dean and Departmental Administrator as needed.
• Performs special projects and other duties as assigned.

Requirements

• Bachelor's Degree
• Approximately 2-4 years of experience in academic operations/higher education administration.
• Experience working on projects for a highly visible office preferred.
• Excellent communication and interpersonal skills required; demonstrated ability to interact effectively with multiple constituencies is necessary.
• Demonstrated proficiency with MS Office Suite, database applications, remote work platforms (Zoom, Microsoft Teams, etc.).