Senior Coordinator, Project Accounting

$75,000 - $90,000/Yr

WSP Global - Oakland, CA

Full-time - Mid Level

Oakland, CA

Professional, Scientific, and Technical Services

About the position

WSP is currently seeking a Senior Project Coordinator Consultant to join our team in the Oakland, Petaluma, San Jose, or San Francisco areas of California. The Senior Project Coordinator will play a crucial role in various stages of a project's life cycle, including Initiation, Planning, Execution, Monitoring and Control, and Closure. This position focuses on consulting services related to earth and environmental projects, which encompass site characterization and remediation, environmental permitting and compliance, water and wastewater treatment, and mining. The role will primarily involve engineering and environmental consulting scopes, and the Senior Project Coordinator will work closely with project managers and technical managers to ensure the successful delivery of projects within the established budget and schedule. In this position, the Senior Project Coordinator will be responsible for setting up and coordinating projects according to WSP's Project Delivery Manual, adhering to quality control procedures, and utilizing Horizon, an Oracle-based accounting system. Effective communication with the project team is essential for monitoring and controlling budgets, expenditures, and schedules. The Senior Project Coordinator will provide timely updates on project controls, progress, and forecasting trends to the Project Manager, while also liaising with subcontractors and suppliers to assist with the preparation of work orders and invoicing payments. The role includes creating and updating project budgets and schedules, flagging issues to the Project Manager, and interfacing with the accounting team to ensure compliance with client invoicing requirements. Additionally, the Senior Project Coordinator will assist in developing and tracking Health and Safety requirements, coordinating project team communications, and documenting client meetings and activities. The position also involves identifying the need for change orders, reviewing team resourcing requirements, and coordinating logistical needs for the project team, such as travel and mobilization. Interacting with clients as required by Project Managers and ensuring project files are maintained using the specified document control system are also key responsibilities. The Senior Project Coordinator will assist with proposal writing and coordinate contributors to proposals as needed, as well as manage project closing through archiving documentation and coordinating lessons learned and client feedback.

Responsibilities

• Setting up and coordinating the project according to WSP's Project Delivery Manual and quality control procedures.
• Communicating with the project team to assist with monitoring and controlling budgets, expenditures, and schedules.
• Providing timely updates on project controls, progress, and forecasting trends to the Project Manager.
• Liaising with subcontractors and suppliers and assisting with preparation of subcontractor work orders and invoicing payments.
• Creating and updating project budgets and schedules and flagging issues to the Project Manager.
• Interfacing with the accounting team to ensure compliance with client invoicing requirements and assisting with timely payment facilitation.
• Assisting with developing and tracking Health and Safety requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings and activities.
• Identifying the need for and preparing change orders.
• Reviewing team resourcing requirements and preparing basic work orders.
• Coordinating logistical requirements for the project team such as travel and mobilization.
• Interacting with clients as required by Project Managers.
• Coordinating preparation and distribution of project deliverables.
• Assisting with preparation and submission of project notifications.
• Ensuring project files are kept up to date using specified document control system.
• Assisting with proposal writing and coordinating contributors to proposals as needed.
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations, and project experience profiles.

Requirements

• Bachelor's degree or similar work experience in consulting engineering project controls or related fields.
• 3-7 years of demonstrated post-education experience or similar work experience in project controls.
• Experience supervising other Project Coordinators.
• Basic knowledge of project management principles and PMI's Body of Knowledge.
• Experience with Accounts Payable and/or Accounts Receivable systems.
• Excellent organizational skills and exceptional attention to detail and accuracy.
• Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment.
• Strong interpersonal and communication skills.
• Ability to learn processes quickly and prioritize client requirements.
• Strong team player, self-motivated, and proactive thinker with a flexible can-do attitude.
• Excellent management or supervisory skills with respect to other project control staff or teams.
• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project, and Adobe Acrobat Software.
• Previous experience working in an engineering consulting business is considered an asset.
• Previous experience in Oracle-based accounting or ERP systems is preferred.
• PMP certification would be an asset.
• Experience in field/supply logistics and travel bookings is beneficial.
• Experience working in the mining or construction industries or environmental/engineering fields.

Nice-to-haves

• Previous experience in Oracle-based accounting or ERP systems.
• PMP certification would be an asset.
• Experience in field/supply logistics and travel bookings.
• Experience working in the mining or construction industries or environmental/engineering fields.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings plan
• Overtime compensation (1.5 times hourly rate) under FLSA and California law.