Senior Coordinator, Project Coordination

WSP Global - Richmond, VA

Full-time - Mid Level

Richmond, VA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

WSP is seeking a Senior Project Coordinator to support project teams with administrative duties throughout the project lifecycle in Richmond, VA. This role involves setting up projects, managing budgets, liaising with subcontractors, and ensuring compliance with project documentation standards. The position offers opportunities for professional development and career growth within a leading engineering and professional services firm.

Responsibilities

• Setting up opportunities, proposals, and projects in accordance with WSP's Project Delivery Manual using the Horizon platform.
• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules.
• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders.
• Generating project financial reports, including tracking the financial performances of projects.
• Setting up and maintaining project SharePoint sites.
• Interfacing with the accounting team to ensure compliance with client invoicing requirements.
• Assisting with tracking of invoices and project payments.
• Processing/formatting of project deliverables, including reports, memos, and technical specifications.
• Ensuring project files and documents comply with WSP's ISO system.
• Assisting with general office administration tasks.

Requirements

• High School Diploma
• 5+ years' experience in project coordination or related field.
• Proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of cloud-based file sharing platforms such as SharePoint and ShareFile.
• Experience in field/supply logistics and travel bookings.
• Excellent verbal and written communication skills.
• Detail-oriented and thorough.
• Deadline-oriented with the ability to track and meet multiple concurrent deadlines.

Nice-to-haves

• Relevant Bachelor's degree or similar work experience in consulting engineering project controls or interfacing with consulting accounting systems.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings plan