Senior Corporate Event Planner

Tyler Technologies - Yarmouth, ME

Full-time - Mid Level

Yarmouth, ME

Professional, Scientific, and Technical Services

About the position

The Senior Corporate Event Planner at Tyler Technologies plays a crucial role in the planning and execution of both external client and internal staff meetings, with a primary focus on the company's largest event, Tyler Connect. This position requires strong negotiation, planning, and organizational skills to manage events within a fiscally responsible budget while ensuring a memorable experience for all attendees. The planner will work autonomously and collaboratively, representing the company professionally and adapting to various environments during events.

Responsibilities

• Manage all aspects of user conferences and executive forums, secondary events, special seminars, and internal meetings.
• Perform site visits and evaluate potential venues for specific events.
• Negotiate meeting space, room rates, commission, food & beverage, and concessions with properties.
• Research and contract entertainment options.
• Establish projected attendance, expenses, and revenues, and submit a working budget.
• Develop strong relationships with industry resources.
• Define and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, décor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event review.
• Create content for brochures and registration materials, including the website.
• Manage and execute onsite functions: pre-conference planning visits, breakout logistics, technical logistics, food & beverage functions, security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.
• Coordinate sponsorships and exhibitors.
• Select food and beverage options.
• Assign employees and tasks.
• Procure nametags, gift bags, etc.
• Solicit feedback from clients.
• Research vendor/suppliers for new event ideas, products, or services.
• Administer Event Management Software, including defining custom fields, managing content, and creating live reports.
• Analyze and create summary reports for executive overviews and budgetary items post event.

Requirements

• Bachelor's degree in a related field or comparable work experience.
• Typically requires 7-9 years related work experience in a corporate, agency, or hospitality industry environment.
• CMP (Certified Meeting Professional) required.
• DES (Digital Event Strategist) required.
• CMM is a plus.
• Excellent planning, organizing, and problem-solving skills.
• Keen attention to detail.
• Excellent people skills.
• Ability to work well in a large team environment.

Nice-to-haves

• Experience with event management software administration.
• Strong analytical skills for reporting and budget management.

Benefits

• Health insurance coverage.
• 401k retirement savings plan.
• Paid holidays and vacation time.