Senior Corporate Paralegal

Zoom - Montpelier, VT

Full-time - Mid Level

Remote - Montpelier, VT

Administrative and Support Services

About the position

The Senior Corporate Paralegal at Zoom will provide essential legal support across various areas including corporate governance, subsidiary maintenance, SEC compliance, equity administration, and transactional matters for a publicly traded tech company. This role requires a skilled paralegal with extensive experience in public company requirements, strong project management skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will collaborate with cross-functional teams and support corporate governance and SEC filings.

Responsibilities

• Maintain corporate records, including minute books, stock ledgers, and other key corporate documents.
• Support the maintenance of domestic and international subsidiary entity activity and related corporate governance items.
• Prepare materials for Board of Directors and committee meetings, including agendas, minutes, resolutions, and consents.
• Manage corporate filings and ensure timely submission of reports to regulators, including annual reports, proxies, and 8-Ks.
• Establish and maintain corporate compliance policies and procedures in alignment with the company's legal and regulatory obligations.
• Prepare and assist with filing periodic reports (10-K, 10-Q, 8-K) and Section 16 filings with the SEC.
• Collaborate with finance and investor relations teams to ensure the accuracy of public disclosures.
• Assist in the preparation of annual proxy statements and coordinate the annual shareholder meetings.
• Implement a comprehensive public company compliance strategy to ensure adherence to all reporting and disclosure obligations.
• Manage and update stockholder records, including stock options, RSUs, and other equity compensation tracking.
• Support the administration of the company's equity plans and coordinate transactions with transfer agents and internal legal teams.
• Monitor insider trading and compliance with Section 16 rules.
• Assist with due diligence efforts for M&A transactions, including coordinating document collection and review.
• Support post-merger integration activities to ensure seamless execution of corporate restructuring or other strategic initiatives.
• Conduct legal research related to corporate governance, securities law, and other regulatory matters.
• Monitor new legal and regulatory developments relevant to a public company, ensuring compliance with applicable laws and regulations.
• Assist with various corporate projects as assigned, such as internal audits, litigation matters, or special projects.

Requirements

• 5+ years of experience as a corporate paralegal, preferably in a publicly traded company or law firm specializing in public company compliance.
• Bachelor's degree or paralegal certificate from an ABA-approved program is required.
• Proven experience in maintaining corporate governance and managing public company compliance.
• Strong knowledge of SEC filings, public company governance, and reporting requirements.
• Demonstrated success in managing stockholder records and supporting the administration of equity plans.
• Familiarity with corporate securities laws, including the Securities Act of 1933 and the Exchange Act of 1934.
• Strong written and verbal communication skills, with the ability to collaborate across departments and influence stakeholders at all levels.
• Advanced proficiency in Microsoft Office Suite and legal research tools (e.g., Westlaw, LexisNexis).
• Proficiency with equity administration platforms (e.g., Carta, Shareworks) and knowledge of stock plan management.

Nice-to-haves

• Experience with mergers and acquisitions (M&A) transactions and corporate reorganizations.
• Experience working with Board of Directors communications and corporate secretarial functions.
• Experience in the technology or high-growth industries is a plus.
• Ability to travel as needed.

Benefits

• Comprehensive health insurance coverage
• 401(k) retirement savings plan
• Flexible work arrangements
• Paid time off and holidays
• Employee wellness programs
• Professional development opportunities
• Employee discounts
• Equity compensation options