Senior Director, Chief of Staff

BeiGene - San Mateo, CA

Full-time - Senior

San Mateo, CA

Chemical Manufacturing

About the position

At BeiGene, we're experiencing a wonderful period of growth as the direct result of innovation, collaboration, and productivity. To continue this trajectory, we're searching for a highly qualified Chief of Staff to work closely with our global TechOps leadership team. From day one, the Chief of Staff will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing project management, and communication between departments. The Chief of Staff is a high-visibility strategic partner that supports the SVP, Head of Global TechOps and senior leadership team with effective decision-making, project management, and execution of strategic initiatives across all portfolio companies. This role provides the organizational and communication framework for staff, stakeholders, and leadership team members to implement the TechOps' vision and achieve annual goals. The Chief of Staff lives in the future and focuses on long-term planning and projects to ensure the growth and success of the organization.

Responsibilities

• Build and lead the daily operations of the Global Tech Ops chief office
• Lead cross-functional strategic initiatives, facilitate special projects, and ensure action items are executed on behalf of the SVP, Head of Global TechOps
• Operate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility
• Act as an extension of the SVP and information funnel, filter, and facilitator with internal and external stakeholders
• Assess all inquiries directed to the SVP, determine priority and the proper course of action
• Act as the point of contact for the SVP's direct reports, triaging all incoming requests for the executive's time and ensuring his calendar is aligned with the priorities of the organization
• Serve as a thought partner and strategic advisor to SVP and senior leadership of TechOps, standing in on meetings, challenging ideas and offering a different perspective, and following up on action items with the team accordingly
• Provide analysis, recommendations, and options to the SVP regarding high impact decisions
• Proactively follow up with the TechOps leadership team if and when goals are not being achieved to determine why objectives are not being met and provide actionable recommendations for improvement
• Manage the SVP's brand & reputation, serving as liaison between staff, executives, senior leaders, regarding company climate, employee well-being, project updates, proposals, and planning
• Track high priority initiatives for the SVP to identify any/potential obstacles
• Promote team integration as well as cross-functional communication and collaboration

Requirements

• A Bachelor's or above degree in Management or related field
• Minimum of 12+ years' experience assisting high level leaders; multiple disciplines a plus
• Extensive experience in efficiently multi-tasking between business partners and priorities
• Proven experience organizing and directing multiple teams and departments
• Excellent communicator in written and verbal form
• Extremely versatile, dedicated to efficient productivity
• Experience planning and leading strategic initiatives
• Experience with data analysis
• Experience with budget management
• Consulting experience with a focus on operations management
• Proven success in a project coordination role
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on interdepartmental communication