Senior Directors Assistant

$93,000 - $139,000/Yr

PG&E - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

5,001-10,000 employees

Utilities

About the position

The Senior Director's Assistant provides comprehensive administrative support to one or more Directors or Executives within the Electric Operations department at PG&E. This role is crucial for ensuring the smooth operation of executive functions, including managing schedules, coordinating travel, and preparing presentations and reports. The position requires a high level of professionalism and the ability to handle multiple tasks efficiently in a hybrid work environment.

Responsibilities

• Audit/monitor for adherence to corporate travel guidelines.
• Backup and support to other Executive Assistants as required.
• Manage and prioritize calendar, arrange meetings and conference calls, and ensure meeting logistics are in place.
• Handle all travel-related aspects for individuals and groups, including creating detailed itineraries.
• Create, assemble, modify, proofread presentations, spreadsheets, and reports.
• Manage data, metrics tracking, and reporting, including report creation and execution.
• Prepare documents, reports, presentations, and meeting materials, and manage records and filing systems.
• Handle HR-related administrative tasks, including time reporting and onboarding new employees.
• Order and maintain inventory of office supplies and equipment.
• Assist with processing invoices, purchase orders, and expense reports, and monitor department budgets.
• Refer or delegate business issues or questions to others for resolution and track action items.
• Compose, proofread, edit, and format written correspondence and assist with phone communications.

Requirements

• High School or GED diploma.
• 4 years of administrative experience.

Nice-to-haves

• Associates Degree or equivalent experience.
• 1 year of experience supporting director-level leaders or above.
• Experience with advanced Microsoft Office applications including Access, Excel, OneNote, Outlook, PowerPoint, Publisher, SharePoint, and Word.

Benefits

• Hybrid work environment
• Competitive salary range based on locality