Senior Event Planner/Outreach Coordinator

LMI - Washington, DC

Full-time - Senior

Washington, DC

Professional, Scientific, and Technical Services

About the position

LMI is seeking a Senior Event Planner/Outreach Coordinator for the DHS CWMD Operations Support Directorate (OSD) to facilitate engagements with Federal, State, Local, Tribal, and Territorial (FSLTT) stakeholders. The successful candidate will demonstrate a high level of competency in planning and executing events and outreach activities that support OSD leadership. This role requires meticulous attention to detail, critical thinking, and excellent coordination skills. The position is onsite at the client's location in Washington, DC, and requires the ability to obtain DHS Suitability. In light of the ongoing threat of transnational terrorism and the development of weapons of mass destruction (WMD) by potentially hostile nations, the Department of Homeland Security (DHS) has integrated its capabilities to enhance the nation's ability to prevent the use of WMD by terrorists and other threat actors. The CWMD Operations Support Directorate (OSD) is at the forefront of this initiative, requiring advisory and assistance services to operationalize CWMD effectively. This includes developing and enhancing the capabilities of DHS components and FSLTT partners. LMI provides a range of services including program support, training and exercises, medical operations, information integration, requirements generation, and operational coordination to support these efforts. The Senior Event Planner/Outreach Coordinator will be responsible for planning and managing all aspects of in-person and virtual events, including conferences, workshops, and seminars, tailored to meet specific event objectives and target audiences. This role is critical in ensuring that events are executed flawlessly and that all logistical details are managed efficiently, contributing to the overall mission of the DHS CWMD OSD.

Responsibilities

• Maintain a calendar of events for DHS CWMD OSD.
• Work through DHS event request and approval processes.
• Collaborate with event sponsors to develop event format, agenda, and associated documentation such as welcome packets and speaker biographies.
• Manage invitations for speakers, panelists, and participants, and track event registrations.
• Identify event locations and manage vendors in accordance with DHS rules and regulations.
• Liaise with vendors regarding facilities, food/beverage, and information technology.
• Oversee vendors' execution of requirements and budget/funding.
• Execute event promotional activities.
• Provide on-site support before, during, and after events.
• Capture lessons learned, best practices, and conduct after-action reporting.
• Support organizational studies and evaluations to enhance operational efficiency.
• Assist with graphic design needs.
• Plan and manage senior leaders' travel arrangements.
• Travel as required.

Requirements

• Master's degree.
• Minimum of 10 years of experience in related or similar work including large event planning.
• Ability to obtain DHS Suitability.
• Exemplary organization, time management, and communication (written and verbal) skills.
• Ability to think critically and problem solve under pressure.
• Outstanding attention to detail.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office products including remote collaboration tools such as Microsoft Teams.

Nice-to-haves

• Certified in exhibition management (CEM) preferred.
• Knowledge of DHS event approval process and/or federal government event management experience preferred.
• Experience in graphic designing preferred.

Benefits

• Generous compensation package with excellent benefits starting the first day of employment.
• Flex time available.
• Tuition reimbursement offered.