Senior Event Planner - West Region Marketplace

$73,900 - $123,200/Yr

Deloitte - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Professional, Scientific, and Technical Services

About the position

The Senior Event Planner position at Deloitte is responsible for the strategic planning and execution of meetings and events, primarily focusing on in-person events in the West Region. This role requires advanced experience in event planning, including sourcing, contract negotiation, and logistics management, ensuring flawless execution of events while maintaining communication with senior leadership and internal stakeholders.

Responsibilities

• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firm's event planning processes on behalf of the meeting sponsor
• Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as single point of contact for both the event sponsor and the hotel/event venue
• Develop, review and approve detailed specifications for hotel or venue operations - conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
• Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable
• On-site support for designated meetings to ensure successful meeting execution
• Audit and submit all event related invoices for processing
• Post meeting reporting and reconciliation

Requirements

• 3-6 years of relevant experience in meeting and event planning (experience in sourcing, contracting, budget management and logistics management for meetings or events)
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
• Excellent communication skills (written and oral) with a consultative style
• Project management - ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
• Experience in planning trade shows or other industry conferences
• Solutions & results oriented
• Ability to work independently, on multiple projects simultaneously and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
• Excellent customer service

Benefits

• Broad range of benefits offered to employees
• Opportunities for professional development and mentorship
• Inclusive culture that values diverse perspectives
• Commitment to sustainability and equity