Senior Events Coordinator

Afl Cio - Washington, DC

Full-time - Mid Level

Washington, DC

Real Estate

About the position

The Senior Events Coordinator at the AFL-CIO plays a crucial role in managing the logistics and planning of meetings and events for the organization. This position is responsible for overseeing all aspects of event coordination, from pre-event planning to post-event evaluations, ensuring that each event aligns with the organization's goals of promoting economic fairness and social justice. The role involves collaboration with various stakeholders, negotiation with vendors, and adherence to organizational policies, all aimed at maximizing value and minimizing costs for the Federation's events.

Responsibilities

• Manages pre-, onsite, and post-logistics for assigned meetings or events, including creating requests for proposals, site selection, contract negotiation, and developing hotel specifications.
• Oversees contract processing and transactions related to services in support of meetings, ensuring low risk and effective logistics management.
• Serves as an onsite registration lead for assigned meetings, conferences, and conventions.
• Creates online registration websites and maintains all aspects of the registration system as necessary.
• Trains staff and volunteers on the registration system and sets registration policies when necessary.
• Upholds and enforces AFL-CIO meetings and travel policies and procurement values.
• Negotiates collective national discounts with travel vendors, leveraging the Federation's buying power.
• Prepares and implements operational timelines for assigned meetings.
• Drafts copy for web and/or print content related to events.
• Works with appropriate AFL-CIO staff on meeting and event operations, including A/V, IT, shipping, print, web copy, and social media.
• Assists in the review of vendor proposals and awards, monitoring performance.
• Develops and maintains working relationships with affiliates and allied organizations.
• Carries out post-meeting processes, including review of final invoicing and timely submission of payment.

Requirements

• Proven experience in event planning and coordination, preferably in a non-profit or labor organization.
• Strong negotiation skills and experience managing vendor relationships.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Strong communication skills, both written and verbal.

Nice-to-haves

• Experience with online registration systems and event management software.
• Familiarity with labor movement and social justice issues.
• Ability to work collaboratively in a team environment.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays and vacation time
• Professional development opportunities
• Flexible scheduling options