Senior Events Manager

001_MstarInc Morningstar Inc. Legal Entity - Chicago, IL

Full-time - Senior

Hybrid - Chicago, IL

About the position

The Senior Event Manager will oversee the planning and execution of the annual Morningstar Investment Conference and additional events as assigned. This role requires extensive experience in event logistics and vendor management, ensuring that events meet organizational objectives while providing a seamless experience for attendees and stakeholders.

Responsibilities

• Plan and coordinate all aspects of the flagship event, ensuring seamless execution from start to finish.
• Manage food and beverage orders, audio-visual requirements, and other vendor contracts to guarantee a successful event experience.
• Liaise with speakers, handling all communication, scheduling, and logistical needs to ensure their participation is smooth and successful.
• Negotiate and manage contracts with venues, ensuring optimal pricing and service levels that align with event requirements.
• Oversee the event budget, tracking expenses and ensuring cost-effective solutions while maintaining high-quality standards.
• Oversee all on-site operations during the event, ensuring all logistics are executed as planned and addressing any issues that arise promptly.
• Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement for future events.

Requirements

• 7+ years of experience in event management, with a focus on large-scale events.
• Proven track record of managing all aspects of event logistics, including vendor relationships, budgeting, and contract negotiation.
• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills, with the ability to work collaboratively with diverse teams and adjust communication style to suit the audience.
• Professional demeanor when dealing with senior or external stakeholders and able to build rapport in a short timeframe.
• Proficiency in event management software and tools, such as Cvent or equivalent, webinar platforms like Zoom, and project management software like Asana.

Nice-to-haves

• Proficient with Microsoft Office and the ability to quickly learn new systems such as event management software, project management software, and email marketing platforms.

Benefits

• Hybrid work environment with the opportunity to work remotely and collaborate in-person each week.
• Tools and resources to engage meaningfully with global colleagues.