Broadridge Financial Solutions - New York, NY
posted 3 months ago
At Broadridge, we have cultivated a culture that prioritizes empowering individuals to achieve more. We are currently seeking a seasoned Executive Administrative Assistant to join our team at our 605 Third Avenue, NYC location. This role primarily supports the Senior Vice President (SVP) of Sales Management and his direct reports, playing a crucial part in ensuring the smooth operation of their daily activities. The ideal candidate will be passionate about developing their career while assisting others in their professional journeys. The Executive Administrative Assistant will be responsible for a variety of administrative tasks that are essential for the effective functioning of the Sales SVP and his team. This includes managing complex calendars, coordinating meetings, and handling sensitive information with the utmost confidentiality. The role requires a proactive approach to distinguish urgent communications and respond appropriately. Additionally, the assistant will manage events, client meetings, and staff gatherings, ensuring all logistical details are meticulously organized. In this position, you will also be tasked with creating and editing presentations and reports using PowerPoint, Excel, and Word. Strong proofreading skills are essential, as you will be responsible for preparing electronic files and transcribing meeting minutes. Travel coordination is another key aspect of this role, which may involve international arrangements, requiring attention to detail in itinerary creation and expense reimbursements. The Executive Administrative Assistant will also maintain organization charts, track time and attendance, and coordinate procurement for the sales team. As a backup for the reception area, you may occasionally greet visitors, manage incoming calls, and liaise with facility management and IT for conference room needs. This multifaceted role demands adaptability and the ability to work with various personalities across all levels of management in a fast-paced environment.