Ipsen Bioscience
posted 3 months ago
As the Senior Executive Administrative Assistant to the Chief Business Officer at Ipsen Bioscience, Inc., you will play a pivotal role in providing high-quality, comprehensive, accurate, and timely administrative support. This position entails full responsibility for all administrative and logistical functions, ensuring a professional interface, seamless communication, and optimal coordination of activities on behalf of the Chief Business Officer. You will act as a leader to a team of administrative professionals, guiding day-to-day operations to provide holistic support to the Global Partnering and Business Development organization. Your responsibilities will include arranging domestic and international travel for team members using company-approved travel vendors, which encompasses flights, trains, ground transport, and hotels. You will also prepare relevant documentation for the Chief Business Officer and coordinate real-time travel issues as they arise. Meticulous calendar management is essential, as you will be responsible for planning meetings, coordinating recurring events, and communicating with multiple parties to schedule large-scale internal and external meetings. In addition, you will organize conference registrations and membership renewals for professional organizations, coordinate large meetings and events both on and off-site in collaboration with administrative staff from other locations, and prepare and manage various documents, including agreements, memos, correspondence, and presentation materials. Following up on actionable items from meetings, producing minutes, and ensuring timely distribution of relevant documents will also be part of your duties. You may be assigned additional projects to achieve overall business objectives, making this role dynamic and integral to the success of the organization.