Senior Executive Administrative Assistant

$96,803 - $102,898/Yr

San Bernardino Community College District - San Bernardino, CA

Full-time - Mid Level

San Bernardino, CA

Educational Services

About the position

The Senior Executive Administrative Assistant provides high-level administrative support to an executive-level manager within the Chancellor's Office of the San Bernardino Community College District. This role involves managing complex and sensitive tasks, acting as a liaison between the executive and various stakeholders, and ensuring efficient office operations. The assistant is expected to exercise discretion, judgment, and initiative while relieving the executive of various administrative duties and may supervise clerical personnel.

Responsibilities

• Serve as senior executive administrative assistant to an executive-level manager, providing relief from technical and administrative duties.
• Act as a liaison between the executive and the public, students, staff, and other officials, promoting positive relations.
• Assist the executive in meeting reporting requirements and organizing programs and activities.
• Screen office and telephone callers, responding to sensitive questions and requests for information.
• Plan and organize office support functions, ensuring timely and accurate work flow.
• Develop procedures to expedite information transmittal and implement policies and programs.
• Utilize technology to maintain calendars, schedules, and appointments, and coordinate meetings.
• Collect, research, compile, and analyze information for reports and recommendations.
• Coordinate and oversee specialized functions or projects independently as assigned.
• Compile and coordinate submission of board agenda items and supporting documentation.
• Assist in the preparation and administration of program budgets, tracking expenditures and providing reports.
• Recommend expenditures for office supplies and equipment, ensuring timely ordering and receipt.
• Provide staff support to committees, attending meetings and preparing agendas and minutes.
• Take and transcribe dictation of sensitive materials, preparing correspondence and reports.
• Establish and maintain complex filing systems, including confidential files.
• Receive and distribute mail, prioritizing matters for the executive.

Requirements

• Bachelor's Degree in business administration, office management, research and writing, or related field.
• Six years of increasingly responsible secretarial experience with high public contact and executive support, preferably in an educational environment.

Nice-to-haves

• Two years of experience supporting committees or high-level meetings.
• Two years of experience processing purchase requisitions/orders.
• Advanced proficiency in Office 365, PowerPoint, Word, and Excel.
• Two years of experience in event planning/coordination.

Benefits

• Competitive hourly salary ranging from $46.54 to $49.47.
• Full-time employment with potential for career advancement.